We are seeking a highly organized and vibrant Administrative Assistant to provide support to our team and ensure the smooth running of our daily operations. The ideal candidate will be able to multitask, prioritize tasks, and work within a team in a fast‑paced environment.

- Answer and direct phone calls, emails, and other correspondence
- Be on the front desk attending to stallholders and visitors
- Prepare and distribute memos, letters, and other documents
- Maintain and update filing systems, databases, and records
- Assist with bookkeeping and financial tasks, such as invoicing and expense reports
- Perform general office duties, such as ordering supplies and maintaining office equipment
- Assist with special projects and events as needed

Qualifications

- 1‑2 years of experience in an administrative or support role preferred
- Proficient in Microsoft Office and other relevant software programs
- Excellent communication and interpersonal skills
- Strong organizational and time‑management skills
- Ability to work independently and as part of a team

Job Description

Join a Respected Central Queensland Law Firm Where People Come First!

We’re looking for a friendly, proactive and reliable Administration Assistant to join our Office Support Team in Rockhampton.

This is a fantastic opportunity to start or grow your career in a respected law firm, working alongside a great team and supporting people across the firm every day. You’ll help keep our office organised, support our teams and make sure the details that keep the firm moving are taken care of.

We are looking for an enthusiastic, energetic and motivated Client Services Assistant with bi‑lingual skills to join one of our Business Services teams. This team has a solid Korean client base and will require bi‑lingual skills (Korean / English) to be successful in this role.

Why Join Us?

- A friendly, supportive and collaborative team
- A varied role with plenty of opportunities to learn
- Training, development and genuine career growth opportunities
- Great workmates and a positive team environment
- Modern Rockhampton CBD offices
- Team events, wellbeing initiatives and recognition programs
- Our Lifestyle Benefits Program
- Student Study Leave Program for eligible law students
- Support and mentoring from experienced professionals
- A workplace where your contribution is valued

The Opportunity

As an Administration Assistant,



you’ll play an important role in keeping the firm running smoothly and supporting our lawyers and wider team.

Your role will include:

- Providing day‑to‑day administrative and office support
- Processing incoming and outgoing mail, and deliveries
- Opening files and maintaining accurate client and file records
- Filing, archiving and general file management
- Providing reception cover and assisting with client enquiries
- Word processing and maintaining precedents
- Processing electronic Land Titles Office lodgments
- Managing stationery, grocery and office supply orders
- Supporting the presentation and smooth running of the office
- Coordinating servicing and maintenance of the firm’s vehicle
- Assisting with general office and end‑of‑day duties
- Responding to administration requests across the firm
- Working collaboratively with the Office Support Team and wider firm

About You

We’re looking for someone who is reliable, switched‑on and ready to get involved.

You don’t need years of experience. What matters most is your attitude, willingness to learn and pride in doing things well.

You’ll bring:

- Administration or customer service experience is highly regarded, but not essential
- Strong organisation, time‑management and attention to detail
- Professional, friendly and confident communication skills
- Confidence using computers and Microsoft Office
- The ability to follow procedures and manage competing priorities
- Initiative and a willingness to help wherever needed
- A positive attitude and genuine commitment to teamwork
- A willingness to learn, develop and grow

Our Values

Our culture is guided by three core values:

Practice Excellence – focusing on high‑quality work and exceptional service.

You First – creating trusted relationships through respect, collaboration and care.

Champion Innovation – embracing better ways of working, continuous improvement and opportunities to grow.

Why Rockhampton?

Build your career while enjoying everything Central Queensland has to offer.



With a welcoming community and easy access to the Capricorn Coast, Rockhampton offers a great place to work, live and grow.

Ready to Join Our Team?

We invite you to learn more about this role and share how you can contribute to our firm. Confidential applications and enquiries are welcome.

Application Process

To apply, please submit your resume and a brief cover letter explaining why you are a strong fit for this position.

Key Qualifications

- Minimum of 3 years of administrative experience, preferably in an accounting or financial services environment.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with accounting software Xero is advantageous.
- Excellent organisational and time‑management skills.
- Strong verbal and written communication abilities.
- Attention to detail and accuracy.
- Ability to handle sensitive and confidential information with discretion.
- Customer‑service‑oriented mindset, with genuine interest in building a long‑term career in financial services.

Salary & Benefits

Competitive salary range between $65k – $80k per year.

Collaborative, supportive team culture.

Working Monday to Friday: 8:30am – 4:30pm with versatile scheduling options.

Social events and team lunches.

Employee assistance program.

Flexible arrangements.

Volunteering opportunities.

Employee referral program.

Charity and community events.

Social club and activities.

Discounts on products and services.

Learning and development programs.

Study assistance.

Parental leave payments.

Years of service rewards.

Recognition rewards.

Career Path

Depending on where your interests lie, we’ll support you in developing toward one of the following paths:

- Accounting : progressing into tax and accounting support, with study support toward CPA/CA or tax agent qualifications.
- Financial Planning : developing into paraplanning and adviser support, working toward financial planning qualifications and, ultimately, becoming an authorised adviser.
- Mortgage Broking : building lending and client‑facing skills, working toward your Certificate IV in Finance & Mortgage Broking and a future as a broker within the firm.

Contact Information

If you would like to know more about us or this position before applying, please reach out to our recruitment specialist managing this assignment.

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