Job Description

Frenkel Partners is a agile, forward-thinking legal practice known for our collaborative workplace culture and high-quality client outcomes. We pride ourselves on offering genuine work-life balance and fostering a collaborative and supportive team environment.

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Your New Role

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We are seeking an organised and reliable Accounts Assistant to join our Accounts team.

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The role will be responsible for a range of day-to-day office and accounting functions, with a particular focus on office accounting, receipting, reconciliations, creditor payments, trust-to-office transfers, billing support, debtor collection and the processing and reconciliation of external search providers.

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The successful candidate will work as part of the broader Accounts team and will be expected to assist other members of the team when required, particularly during end-of-month processing. Similarly, the role will receive support from other members of the Accounts team as required.

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Office Accounting and Receipting

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Running the Summary Controls Report on our accounts software – Open Practice (OP).

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Setting the Accounting Day on OP.

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Processing office receipting.

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Printing office receipts.

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Preparing office-to-trust or client EFT refund requisitions.

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Reconciling the office account.

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Retrieving office and matter creditors for payment once office receipting has been completed.

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Entering postage fee journals on OP.

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Entering courier charges on OP.

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Entering Barrister and General Matter Creditor fee slips on OP and maintaining the relevant database.

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Reconciling Barrister and General Matter Creditor statements at the end of each month.

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Trust Accounting and Client Accounts

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Following up Trust-to-Office transfers.

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Printing Trust Account Statements monthly and distributing them to clients in accordance with the firm's procedures.

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Undertaking client reconciliations when requested by operators.

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Processing invoices when required.

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Assisting with debtors and outstanding accounts.

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External Searches and Disbursements

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Downloading, processing and entering searches from external providers.

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Reconciling charges from external providers at the end of each month.

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Billing and Payments

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Processing credit card payments.

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Team Support

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Working collaboratively with other members of the Accounts team and providing assistance where required.

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Providing additional support during busy periods and particularly during end-of-month processing.

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Assisting with other accounts and administrative tasks as reasonably required.

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Skills & Experience

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Previous experience in an accounts, legal accounts or office accounting environment would be highly regarded.

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Experience with legal practice accounting systems, particularly OP, would be advantageous.

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Strong attention to detail and accuracy.

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Good organisational and time-management skills.

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Ability to manage competing priorities and meet regular deadlines.

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Positive communication and interpersonal skills.

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Ability to work independently while also contributing positively to a team environment.

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A proactive and helpful approach, with a willingness to assist other members of the Accounts team when required.

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Experience with trust accounting, client accounting or legal practice accounting would be advantageous.

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What We Offer

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Work as part of a supportive and collaborative Accounts team.

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Exposure to a broad range of accounting functions within a legal practice.

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A welcoming team culture with a focus on professional development and growth.

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Genuine work-life balance.

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📌 Accounts Assistant (Melbourne)
🏢 Frenkel Partners
📍 Melbourne