Part time to Full-Time Experienced Family Law Paralegal / Legal Secretary

Smoke Family Law are looking for an experienced Senior Legal Secretary or Paralegal to join our family law team. You'll provide high-level document preparation, court filing and matter support to our solicitors. The role calls for precision, sound judgement and discretion, and a trauma-informed approach to client contact in a practice where matters are often sensitive, urgent and emotionally complex.

About the Role

This role would ideally suit someone seeking part time to full time hours, who has significant experience in family law and is looking for a flexible and supportive working environment.

Responsibilities

- Prepare and proofread affidavits, court applications, consent orders, financial statements, subpoenas, briefs to counsel and correspondence
- Compile court books, indexes, chronologies and document bundles for hearings
- File and serve documents through the Commonwealth Courts Portal and other court systems
- Diarise and monitor court dates and filing deadlines, and keep solicitors on track
- Manage files and records using our practice management software
- Support billing,



disbursements and trust accounting processes
- Liaise with clients, barristers, experts, court registries and other practitioners, with care and discretion

About You

- 5+ years' experience as a legal secretary or paralegal, with substantial family law experience
- Strong knowledge of family law court procedure, forms and e-filing
- Exceptional drafting, formatting and proofreading skills
- Proficiency in Microsoft Word and legal practice management software (such as Smokeball)
- Ability to manage competing deadlines and work independently
- A sensitive, empathetic approach to clients affected by family violence, separation and trauma
- Absolute discretion and professionalism with confidential information

What We Offer

- Flexible working hours negotiable to suit your availability and support a work life balance.
- A supportive and professional working environment, undertaking meaningful work
- The opportunity to work in a well-established family law practice
- A role well suited to an experienced legal secretary/paralegal seeking a balanced workload

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📌 Paralegal/Legal Secretary (Port Macquarie)
🏢 Smoke Family Law
📍 Port Macquarie