Accounts &

- Finance Officer

Symphony3 | Part time - transitionsinto Full time enxt year | Hybrid, Melbourne VIC

ABOUT SYMPHONY3

Symphony3 exists to help people live better lives in a digital world. We work closely with our staff, suppliers and customers to achieve this purpose.

We help clients deliver simple, connected customer experiences across a growing range of digital channels. We support organisations that struggle to connect with their customers in a complex, multi-channel workplace. By combining digital expertise with a customer-centric approach, we help clients improve engagement, streamline interactions and get better outcomes.

ABOUT THE ROLE The Accounts &

- Finance Officer manages day-to-day financial operations across Symphony3. The role is hybrid and based in Melbourne, with flexibility to work from home for part of the week.

The role has two halves:

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- Finance: Keep the ledger accurate, bill on time, collect cash, pay suppliers and staff correctly, and support reporting, budgeting and forecasting.

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- Business support: Run the office, HR administration, travel and the knowledge portal so leadership can focus on growth.

KEY RESPONSIBILITIES: ACCOUNTS &
- FINANCE

Daily accounts and invoicing

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- Process daily transactions accurately in the accounting system.

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- Raise customer invoices on time, in line with contracts, project milestones and agreed billing schedules.

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- Track project milestones and billing status, and flag overdue or at-risk milestones to the Head of Commercial and Finance.

Debtors and creditors

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- Manage accounts receivable: issue statements, follow up overdue accounts and keep the aged debtors report up to date.

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- Manage accounts payable: check, code and route supplier invoices for approval, prepare payment runs and resolve supplier queries.

Bank and ledger reconciliations

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- Perform bank, credit card and general ledger reconciliations, daily or monthly as needed.

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- Investigate and clear reconciling items, and keep balance sheet accounts clean.

Payroll administration

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- Assist with or manage end-to-end payroll, including timesheet processing.

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- Process superannuation and meet PAYG withholding and Single Touch Payroll (STP) obligations.

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- Keep employee pay records accurate and process changes from contract variations.

Financial reporting support

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- Help prepare monthly profit and loss statements, balance sheets and budget-versus-actual variance reports.

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- Support month-end and year-end close.

Cashflow management

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- Monitor cashflow regularly and report to the CEO on the position, upcoming commitments and risks.

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- Maintain a rolling cashflow forecast.

Budgeting and forecasting

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- Support the annual budget and periodic reforecasts.

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- Prepare sales and revenue budget-versus-actual reporting for leadership and the Board.

Compliance and audit

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- Maintain documentation for tax compliance, including BAS and IAS lodgements.

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- Help with annual income tax compliance by collating financial information and supporting documents.

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- Support auditors and advisors during review periods.

Government grants and incentives

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- Track and code eligible R&D; expenditure throughout the year, including staff time, contractor costs and overheads.

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- Prepare financial data and supporting evidence for the annual R&D; Tax Incentive claim, working with our R&D; advisor.

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- Track eligible export promotion expenditure for the Export Market Development Grants (EMDG) program run by Austrade.

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- Prepare data and documents for EMDG applications, milestone reports and acquittals.

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- Keep grant and incentive records audit-ready and compliant with program requirements.

Administrative and stakeholder support

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- Respond to internal and external financial queries.

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- Manage staff expense reimbursements,



checking claims against policy and receipts before payment.

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- Help department heads with procurement and expense tracking.

CEO financial support

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- Assist the CEO with financial strategy and analysis as required.

KEY RESPONSIBILITIES: BUSINESS SUPPORT

Recruitment, onboarding and offboarding

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- Run recruitment: job ads, shortlisting, interview coordination and letters of offer.

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- Onboard new staff: contracts, payroll and super setup, system access and induction.

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- Offboard departing staff: final pay, access removal, equipment return and records.

HR administration

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- Run six-monthly HR processes, including preparing changes to employment contracts.

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- Take part in Personal Development Plans (PDPs) for the CIO's team.

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- Keep employee records accurate and confidential.

Office management and travel

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- Manage travel and accommodation bookings for the team.

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- Look after the office, including the kitchen, plants and stationery.

CEO support

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- Peer review documents for the CEO before they are issued.

Knowledge portal

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- Create and maintain business process documents.

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- Create and maintain company policies and procedures, keeping versions current.

ABOUT YOU

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- A relevant tertiary qualification in accounting, finance or a related discipline, or equivalent experience.

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- Strong accounting foundations, including preparing financial statements.

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- Solid financial reporting skills for operational and management needs.

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- Working knowledge of GST and related compliance.

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- Confident with accounting software and spreadsheets, including reconciliations and data analysis.

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- Strong attention to detail and numerical skills, and able to juggle multiple deadlines.

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- Clear written and verbal communication, and comfortable working collaboratively in a hybrid team.

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Experience in a similar role in a small to medium organisation is highly regarded.

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📌 Accounts & Finance Officer (Melbourne)
🏢 Symphony3
📍 Melbourne