About the role The Hospital Administration Officer provides administrative and clerical support to ensure the efficient operation of hospital services. The role supports both clinical and non-clinical teams, contributes to the delivery of high-quality patient care, and ensures compliance with hospital policies and procedures.

This is a varied and rewarding administrative role, primarily supporting the day-to-day operations of the Theatre Ward. The successful applicant will play an important role in coordinating surgical bookings, maintaining accurate patient information, managing theatre consumables and ensuring the smooth flow of information between surgeons, nursing staff and other hospital departments.

Key responsibilities

- Surgical Bookings: Coordinate and manage surgical bookings, ensuring patient details, procedure information and booking requirements are accurately recorded and up to date
- Theatre Coordination: Liaise with surgeons, their rooms, nursing staff and other relevant departments to support effective theatre scheduling and preparation.
- Consumables and Stock Management: Order theatre consumables, monitor stock levels and help ensure the necessary supplies are available for scheduled procedures.
- Routinely preadmit, admit, transfer and discharge patients from the hospital Web Pas system and ensure associated admission paperwork is prepared for each patient
- Schedule patient bookings, appointments and transport when required
- Liaise with medical records to ensure that patients' medical records are available when required
- Collate patient medical records when they are discharged and ensure they are returned to medical records




- Obtain required information for patients from external healthcare providers/diagnostic services when requested by the clinical team
- Ensure all departmental administrative requirements are completed
- Work consistently across Perioperative, Pre-Admission and Inpatient departments and workflows
- Data Entry and Reporting: Complete administrative data entry, update theatre lists, maintain spreadsheets and assist with reports and other operational documentation as required.

About you

- Previous and demonstrated administration experience in a hospital ward clerk role
- Essential experience with Microsoft Office and Hospital Management systems (ie; WebPas)
- Advanced Communication & organisational Skills
- Solid communication and interpersonal skills, with the confidence to liaise with doctors, nurses and other healthcare professionals.
- A positive attitude, reliability and a genuine commitment to supporting quality patient care.

Location Located in the heart of the Woy Woy Peninsula on the NSW Central Coast, Brisbane Waters Private Hospital offers comprehensive care including Medical/Surgical, Rehabilitation, Geriatrics and Mental Health services in a modern, purpose-built facility.

Just one hour north of the Sydney CBD, our discreet location close to some of the Central Coast’s best restaurants and beaches, provides an opportunity for you to live, work and play in a friendly, welcoming environment!

Brisbane Waters Private Hospital is a key facility within the Healthe Care Group. We are a private healthcare provider of choice, driving innovation and clinical best practice to the services we provide.

Interested to know more?

Get in touch with Fie Lewin [email protected] for a confidential chat today!

Apply Now !

📌 Administration Officer (Ward Clerk) (Woy Woy)
🏢 Healthe Care Group
📍 Woy Woy