Join a growing accounting and advisory firm specialising in the thoroughbred racing, breeding and agribusiness sectors.

We are seeking an organised and detail-oriented Bookkeeper & Finance Administrator to provide bookkeeping, payroll support and administration services to both our firm and a diverse range of client businesses.

Based primarily from our Ballarat office, this role also includes regular on-site support at client businesses across the region. An immediate start is preferred; however, we are willing to wait for the right candidate.

About the Role

You will provide day-to-day bookkeeping, payroll support and administration services, ensuring financial and administrative records are accurate, maintained and up to date.

This is a hands-on, support-focused role, ideal for someone who has attention-to-detail and enjoys providing exceptional support to clients.

Bookkeeping & Finance

- General bookkeeping in Xero, including transaction coding, bank reconciliations and account reconciliations.

- Accounts payable processing, including supplier and contractor invoices.

- Accounts receivable management, including invoicing, owner statements, debtor follow-up and reconciliations.

- Assist with payroll processing, superannuation, leave administration and employee record maintenance.

- Assist with BAS preparation and periodic financial reporting, as directed.

Thoroughbred Industry Administration

- Maintain horse records in Prism, including registrations, movements, treatment records and veterinary diaries.

- Enter tasks, expenses and invoices into Prism and reconcile information against Xero.

- Support administration functions for racing, training and breeding operations.

Reporting & Client Support





- Assist with monthly management reporting and the preparation of reporting packs.

- Respond to client, owner, supplier and industry enquiries.

- Maintain finance records, client files and workflow documentation.

- Provide general administration and office support to the firm and client businesses as required.

About You

Essential Skills & Experience

- Experience in bookkeeping, accounts payable/receivable, payroll support or finance administration.

- Practical experience using Xero.

- Strong Microsoft Excel skills.

- Excellent attention to detail and organisational skills.

- Skilled written and verbal communication skills.

- Ability to manage competing priorities across multiple clients and systems.

- Current Australian driver's licence and willingness to travel to local client sites.

Desirable Skills & Experience

- Experience in, or a strong interest in, the thoroughbred racing, breeding or training industry.

- Experience using Prism (a thoroughbred racing and breeding management system).

- Certificate IV in Accounting and Bookkeeping, or progressing towards an accounting qualification.

What We Offer

- Permanent full-time position.

- Salary package of $72,000-$85,000 plus superannuation, depending on experience.

- Exposure to a unique portfolio of thoroughbred racing, breeding and agribusiness clients.

- Ongoing training and support in both Xero and industry-specific systems.

- Chance to further develop your bookkeeping, payroll and client management skills.

- Supportive and experienced team environment.

If you are an organised and motivated bookkeeping professional seeking a varied role within the thoroughbred industry, we would love to hear from you.

For a confidential discussion about the role, please contact us at *@allin-accounting.com.au

📌 Bookkeeper & Finance Administration Officer (Ballarat)
🏢 All in Accounting
📍 Ballarat