$102,514 - $111,741 per annum (total packaged including 15.4% superannuation)

($88,834 - $96,829 per annum base salary only)

Position Overview The Executive Assistant and Project Support Officer provides high-level executive coordination, workflow management and logistical and project support to the Director – Family Violence, Access, Equity and Inclusion (the Director), enabling the effective operation of a large, complex and high-visibility national reform portfolio.

The role is responsible for the end-to-end coordination of the Director’s executive commitments, including complex diary management, meeting and consultation logistics, stakeholder coordination, and oversight of workflow and follow-up actions. In doing so, the Executive Assistant and Project Support Officer ensure that competing priorities are appropriately sequenced, critical engagements are supported, and executive time is used effectively. In addition to executive coordination, the role provides practical project support across the portfolio, including coordinating defined project activities, maintaining project plans and trackers, undertaking preliminary research and information collation, preparing draft materials, and supporting implementation, monitoring and evaluation.

The role works closely with the Director, members of the Family Violence, Access, Equity and Inclusion team, senior court staff, judicial officers and a wide range of internal and external stakeholders. It requires the exercise of sound judgment, discretion and initiative in a fast-paced environment involving sensitive, confidential and complex matters. Working under limited direction within established priorities, the Executive Assistant and Project Support Officer is expected to exercise initiative and judgement in organising work, progressing agreed project activities and escalating complex or sensitive issues appropriately.

Position Duties The Executive Assistant and Project Support Officer is responsible for:

Executive coordination

- Managing the Director’s diary, meetings and commitments, including resolving scheduling conflicts and prioritising competing demands.
- Coordinating internal and external meetings, briefings, roundtables and forums, many involving senior or high-profile stakeholders.
- Preparing agendas, meeting packs and follow-up actions.

Stakeholder and consultation support

- Coordinating logistics for consultations, stakeholder engagement activities, conferences and events.
- Managing stakeholder contact lists, RSVPs and engagement tracking.
- Liaising with internal teams, judicial officers’ chambers, government agencies and external organisations.
- Supporting the preparation and coordination of consultation materials, and collating and summarising feedback, emerging themes and follow-up actions for review by senior staff.

Workflow and governance support

- Maintaining forward schedules for projects, consultations and key deliverables.
- Tracking actions arising from meetings, committees and working groups.
- Providing secretariat support for committees and reference groups, including agendas, papers, minutes and action logs.

Project, digital and communications coordination

- Supporting and, where allocated, coordinating discrete project activities and moderately complex workstreams under the direction of the Director or senior team members, including planning, scheduling,



implementation and status reporting.
- Undertaking preliminary research, information gathering and basic analysis to support project development, implementation and evaluation, and preparing draft project plans, briefing materials, presentations, consultation documents and reports for review.
- Coordinating project meetings, workshops, pilots and implementation activities, liaising with contributors to keep work on track and escalating emerging risks, issues or delays appropriately.
- Supporting briefing, correspondence and submission workflows, including coordinating inputs, version control and clearances.
- Liaising with Media/PR and events teams on timing and logistics.
- Providing administrative coordination for website, podcast and video education initiatives.
- Using approved digital and AI-enabled tools, where appropriate, to improve the efficiency and quality of executive, project and communications work, consistent with Court policies and confidentiality, privacy, information security and records-management requirements.
- Supporting continuous improvement in team workflows, including identifying suitable AI-enabled use cases, documenting simple processes and building own and team capability in the safe, responsible and effective use of approved tools.

General support

- Handling sensitive and confidential information with discretion.
- Supporting travel and accommodation arrangements as required.
- Undertaking other duties consistent with the APS5 classification
- Some limited travel may be required.

Capabilities and Experience

Essential:

- Demonstrated experience providing executive or senior administrative support in a professional environment, such as a court, government agency, legal, policy or community services setting.
- Strong organisational and coordination skills, including the ability to manage complex diaries, competing priorities, defined project activities and high volumes of work in a fast-paced setting.
- Demonstrated project support capability, including coordinating defined activities and contributors, tracking milestones and actions, undertaking preliminary research and information collation, and preparing clear draft project documentation for review by senior staff.
- Demonstrated professional judgment, discretion and confidentiality, particularly when handling sensitive information.
- Understanding of, or demonstrated capability to work within, contexts involving family violence, access, equity and inclusion, including an awareness of the sensitivities and responsibilities associated with this work.
- Well-developed communication and interpersonal skills, with the ability to liaise confidently, respectfully and professionally with senior stakeholders and a wide range of internal and external contacts. This includes the ability to prepare clear, accurate draft project and executive materials for review.
- Sound digital capability,



including proficiency in Microsoft Office and the ability to quickly learn new systems. The role requires comfort and confidence using approved AI-enabled tools (or demonstrated aptitude to quickly become proficient in them), together with a genuine interest and willingness to build capability in the safe, responsible and effective use of AI to improve productivity and quality, consistent with confidentiality, privacy, information security and records-management requirements.
- Demonstrated commitment to the APS Values and Code of Conduct, workplace diversity and work health and safety.

Desirable:

- Experience or exposure to family law, family violence, court, legal assistance or community service environments.
- Understanding of, or interest in, trauma-informed and culturally responsive practice.
- Experience supporting senior executives or complex governance environments.
- Experience supporting projects, pilots, consultation or reform initiatives in a government, court, legal or community services environment.
- Relevant qualifications or study in law, social sciences, public administration or a related field, or equivalent experience.

Artificial Intelligence (AI) in recruitment

Candidates may use AI tools to assist with their participation in this recruitment process unless otherwise advised. Where AI tools are used, candidates are responsible for ensuring that all information submitted is transparent, accurate, and genuinely reflects their own skills, capabilities, and experience.

For more information, see: Principles for candidate use of AI in Recruitment

Eligibility

Employment with the Court is subject to the conditions prescribed in the Public Service Act 1999, and the following:

1. Australian citizenship – the successful applicant must hold Australian citizenship;
2. Security and character clearance – the successful applicant must satisfy a Police Records Check, and may also be required to complete security clearances during the court of their employment;
3. Health clearance – the successful applicant may be required to complete a health declaration or attend a medical assessment to confirm their fitness for duty.

Interested candidates who have received a redundancy benefit from an APS agency are welcome to apply, but note that they cannot be engaged until their redundancy benefit period has expired.

Diversity and Inclusion

Federal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability, First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, mature age workers, as well as young workers and supporting an inter-generational workforce and supporting gender equity and families.

Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role.

How to Apply To apply, please complete the application form on the Court’s careers portal.

As part of your application, you will be required to submit a written response to the selection criteria listed in the position description (maximum word limit 1500). Please ensure this document is attached before submitting your application.

If you have any issues with applying please email [email protected]

📌 Executive Assistant and Project Support Officer (Sydney)
🏢 Federal Circuit And Family Court Of Australia
📍 Sydney