About the role The Office Manager & Executive Assistant plays a pivotal role in ensuring the smooth and effective operation of the organisation. The position provides high-level administrative and executive support to the CEO while overseeing day-to-day office operations, Board administration, stakeholder engagement and organisational compliance. As the organisational hub, this role supports the CEO, Board, staff, volunteers, members, donors, and external stakeholders, helping to deliver Wheelchairs For Kids Australia's mission, strategic initiatives and operational objectives.

Key responsibilities

- Provide confidential executive support to the CEO

- Manage the CEO's diary, appointments, travel and meeting schedules

- Prepare correspondence, reports, presentations and briefing papers

- Prioritise and manage incoming communications

- Track action items and projects on behalf of the CEO

- Coordinate Board and Committee meetings

- Prepare and distribute agendas, meeting papers and reports

- Take and distribute accurate meeting minutes





- Oversee daily office operations and administration

- Manage office systems, processes and procedures

About you

- Demonstrated experience in office management, executive assistance, or senior administration

- Exceptional organisational and time-management skills

- High-level written and verbal communication skills

- Experience supporting senior executives and/or Boards

- Solid Microsoft 365 skills, including Outlook, Word, Excel, Teams and SharePoint

- Good Understanding of Xero

- Ability to handle confidential information with discretion

- Strong attention to detail and accuracy

- Proven ability to manage multiple priorities and meet deadlines

- Excellent interpersonal and stakeholder engagement skills

About us

Wheelchairs For Kids Australia is an organisation committed to supporting children around the world that require a Wheelchair.

📌 Office Manager & Executive Assistant (Wangara)
🏢 Wheelchairs for Kids Australia
📍 Wangara