Location: Units 24 & 26, 108 dunning Ave Rosebery, Sydney (in office)

Reports to: Head of Culture, Brand & Marketing (Monika Rimsaite)

About Us

At MESO Solutions, we're redefining the construction industry by fusing advanced groundworks with innovation and a robust "people-first" culture. We challenge the status quo, deliver quality, and build a workplace where everyone contributes to something that lasts.

We're looking for an Office & Marketing Coordinator to be the heartbeat of our Rosebery HQ. Half your time, you'll keep the office running like clockwork. The other half, you'll help tell the MESO story on socials, on site and everywhere in between.

If you're the kind of person who fixes the wobbly chair before anyone complains, remembers everyone's birthday, and can't walk past a good photo on site, we can't wait to meet you.

Your Mission Run the HQ (about 50%)

- Keep the office clean, organised and looking sharp.
- Own the supplies: order, receive, sort and restock, so we never run out of coffee (or paper).
- Accept deliveries and make sure they land with the right people.
- Be our go-to contact for the landlord, building management and office suppliers.
- Track office spend, keep a register of suppliers, contracts, keys, access cards and equipment.
- Be proactive with attention to detail and solve problems on the spot!

Kit out the crew

- Coordinate uniform orders for office and site: sizing, approvals, ordering and receiving.
- Track stock and get the right gear to the right people.
- Work with managers on inductions, introductions and unform hand out.

Bring the good times

- Plan and run team events: birthdays, office BBQs, the Christmas party and every win worth celebrating.

Tell the MESO story (about 50%)

- Support marketing department including: planning,



creating and scheduling content for socials, keeping the calendar full and any other tasks.
- Capture photos and video on site and in the office and keep our photo library organised and searchable.
- Hunt down project milestones, team stories and news worth sharing.
- Pull together the internal newsletter, announcements and office updates.
- Report monthly on how our social and website are performing, with ideas to do better.

And everything in between

- Jump on ad hoc tasks and projects across the business. If it helps the team, it's part of the job.
- Challenge "the way we've always done it" and bring fresh ideas to make the office and our marketing better.

About You · Proactive problem solver. You see what needs doing and do it. You'd rather fix it than flag it.

· People person.

· Seriously organised. You juggle orders, deliveries, events and content deadlines without dropping the ball.

· Creative storyteller. You can spot a story in a concrete pour and make people care about it.

· Culture builder. You have a knack for creating good vibes, celebrating wins and connecting people.

· Always improving. You want to do better and do more. You want the office to be better because you're in it.

· Adaptable. Restocking the kitchen in the morning, filming on site in hi-vis after lunch, editing a reel by 4pm? Easy.

Skills & Experience

· 2+ years in an office coordinator, office manager, administration or marketing role (construction or trades a bonus, not essential).

· Hands-on experience managing social media and creating content.

· Confident with Canva or Adobe.

· Confident with Microsoft 365 (Outlook, Excel, Word).

· Experience organising events or team activities.

· Able to work independently, manage your own priorities and make sensible decisions.

📌 Office Manager Marketing Assistant (Sydney)
🏢 Meso Solutions
📍 Sydney