We're connectors, storytellers and strategic advisors who help bring global business events to Sydney.

Partnering with leaders across government, industry and academia, Business Events Sydney (BESydney) identify opportunities, secure international meetings and elevate Sydney's reputation on the world stage. Through compelling communications, destination marketing and stakeholder engagement, we showcase the ideas, expertise and innovation that make Sydney a place where ambition grows.

We work closely with international associations, corporations and event planners, providing the insight, support and resources they need to choose Sydney with confidence.

An exciting part-time opportunity (3 days per week) is now available to join BESydney as an Operations Coordinator that will see you provide high-quality administrative, coordination and operational support across the broader organisation and the Client Engagement (CE) and Client Success & Partnerships (CSP) teams, with additional support to other teams and organisation projects as required. The role is critical to ensuring smooth day-to-day operations, solid service delivery to stakeholders, and effective coordination of internal processes.

What this role involves:

You’ll be the operational go-to who keeps our office and teams running smoothly; coordinating day-to-day administration, travel, communications and workplace needs, while supporting the organisation as a whole.

Office Management

- Greet all guests on arrival and notify relevant staff member
- Manage the maintenance of common areas (kitchen, meeting rooms, reception) and liaise with external providers




- Manage incoming / outgoing post (incl. courier management) for BESydney
- Ensure all meeting rooms have correct and functional equipment
- Provide general administration support to the wider BESydney team
- Manage all BESydney's travel bookings
- Develop internal communications
- Serve as a central point of contact for internal and external inquiries, redirecting as necessary

Member & Partner services support

- Provide administrative support to the Partnerships team, including record maintenance and membership administration.
- Administer partner portal processes for members, including user access management, profile maintenance and content update coordination.
- Maintain accurate member and partner information across Salesforce and related systems, including data entry and database management.
- Coordinate logistics and administration for member and partner activities, including event support.
- Prepare partner and membership reports as required.

Client Engagement Support

- Provide administrative assistance to the Chief Client Officer and Client Engagement senior leadership team and the Client Engagement teams during peak bid periods.

More about you:

- Diploma or equivalent in office administration




- 5 years' + experience in an office administration role
- Strong attention to detail
- Excellent verbal and written communications skills
- Strong interpersonal skills, ability to liaise with all levels

What’s in it for you:

At BESydney, we value our people and provide an excellent work culture and Employee Value Proposition that includes:

- Flexible work arrangements.
- Generous leave entitlements including additional annual leave, birthday leave and volunteer leave.
- Ongoing professional development opportunities.
- Ongoing social activities.

If you are a true professional who thrives in a fast-paced global work environment, we want to hear from you.

At BESydney, we strive to bring out the best in our people by providing a diverse and inclusive workplace for ALL. We want everyone to feel comfortable and safe in bringing their whole self to work.

Our team is passionate, collaborative, and values bold, authentic decisions while always staying curious. These core qualities define our culture and success. If you share them, you'll fit in well with us.

We aim to provide an inclusive workplace for all, and we encourage you to bring your perspectives, experience and background. If there are any adjustments you may require to our recruitment process or the role itself, let us know.

Please note that only shortlisted applicants will be contacted. CVs will be kept on file for potential future opportunities. Only those with the right to work in Australia may apply.

No recruiters please.

📌 Operations Coordinator (Part-Time) (Sydney)
🏢 BESydney
📍 Sydney