About the Role/n

/nAn exciting opportunity is available for a Project Administrator to join a growing team supporting the delivery of projects across the construction and infrastructure sectors./n

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/n This role will suit an organised and detail-oriented professional with experience in project administration and project coordination. Working closely with commercial and project teams, you will play a key role in ensuring the smooth and efficient delivery of projects through accurate documentation, procurement support, financial administration and reporting./n

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Key Responsibilities/n /n

- Provide day-to-day administrative support to project and commercial teams. /n
- Maintain accurate project documentation, registers, records and reporting systems. /n
- Assist with the preparation and administration of contracts, variations and other contractual documentation. /n
- Support procurement activities, including tender documentation, scope of works, purchase orders and subcontractor onboarding. /n
- Review subcontractor claims, supplier invoices and project costs to ensure accuracy and compliance. /n
- Assist with client claims, supporting documentation, approvals and accounts receivable processes. /n
- Prepare project progress reports, meeting minutes and stakeholder correspondence. /n
- Monitor project licences, permits, insurances and compliance documentation. /n
- Build strong working relationships with internal teams, subcontractors, suppliers and other stakeholders. /n




- Identify and escalate contractual discrepancies, financial risks and project administration issues. /n
- Ensure project processes and documentation are maintained in line with company procedures and quality standards. /n Key Requirements/n /n
- 1–3 years' experience in project administration, contract administration or a similar coordination role, preferably within construction. /n
- Strong organisational and document control skills, with the ability to manage multiple priorities and deadlines. /n
- Proficiency in Microsoft Office, particularly Excel, Word, SharePoint, Teams and PowerPoint. /n
- Robust written and verbal communication skills, including report writing, correspondence and meeting minutes. /n
- Excellent attention to detail, particularly when handling contracts, invoices and financial documentation. /n
- A proactive attitude, willingness to learn and the ability to work collaboratively within a project team. /n
- An understanding of procurement, subcontractor management and commercial project processes will be highly regarded. /n What's on Offer?/n /n
- Salary package of $75,000 inclusive of superannuation. /n
- Newcastle-based opportunity within a growing project delivery environment. /n
- Exposure to commercial, contractual and financial aspects of project delivery. /n
- Opportunities to develop your skills and progress your career in project administration. /n

📌 Project Administration (Newcastle)
🏢 Fetch Recruitment
📍 Newcastle