PartaleTalentisproudtobepartneringwithagrowingAustralianfreight,shippingandprojectlogisticsbusinessthatsupportscomplexcargomovementsacrossAustraliaandinternationalmarkets.Workingacrossmining,infrastructure,portoperations,bulkandbreakbulkshipping,vesselchartering,containerisedfreightandremote-arealogistics,ourclienthasbuiltastrongreputationfordeliveringtailoredlogisticssolutionsinhighlycomplexoperationalenvironments.

Duetocontinuedgrowth,ourclientisseekingahighlycapableExecutiveAssistantsupporttheManagingDirectorandbroaderleadershipteamfromtheirSydneyCBDoffice.Thisisarareopportunitytojoinadynamicandentrepreneurialbusinessinatrustedrolethatsitsatthecentreofexecutiveoperations,financeadministration,payrollandcommercialsupport.

Asakeymemberofthebusiness,youwillworkcloselywiththeManagingDirector,leadershipteam,externalaccountants,suppliers,customersandoperationalstakeholderstoensurecriticalbusinessactivitiesareexecutedaccuratelyandefficiently.Thepositioncombinesexecutivesupport,bookkeeping,payrolladministrationandoperationalcoordination,makingitideallysuitedtosomeonewhoenjoysvariety,thrivesinafast-pacedenvironmentandtakesprideinkeepingabusinessrunningsmoothly.Asourclientcontinuestogrow,thereisgenuinescopefortheroletoevolveintobroaderfinance,commercialoperations,businessmanagementorleadershipresponsibilities.

KeyResponsibilities

ExecutiveSupport

- Providehigh-leveldiary,travel,meetingandcorrespondencemanagementfortheManagingDirector.
- Coordinateinternalandexternalmeetingswithclientsandstakeholdersacrossshipping,ports,miningandprojectlogisticssectors.
- Preparemeetingagendas,briefingpapers,presentations,reportsandactionregisters.
- Draftandmanageprofessionalcorrespondence,proposals,capabilitystatementsandcommercialdocumentation.
- Maintainconfidentialcompany,client,supplierandprojectrecords.




- Manageday-to-daybookkeepingandfinanceadministrationincollaborationwithexternalaccountantsandadvisers.
- Processaccountspayableandaccountsreceivable,includingsupplierinvoices,customerinvoicing,expenseclaimsandpaymentpreparation.
- Assistwithmonthlyreporting,budgettracking,managementaccountsandbasicfinancialanalysis.
- Assistwithfinancialtrackingacrossfreightmovements,projectlogisticsactivities,commissions,subcontractorcostsandoperatingexpenses.

Payroll&PeopleAdministration;

- Processpayrollaccuratelyandontime,includingleave,allowances,reimbursementsandsuperannuationobligations.
- Coordinatepayrollinformationwithexternalpayroll,taxationandaccountingadviserswhererequired.
- Assistwithemploymentdocumentation,contractoradministrationandgeneralpeopleoperations.
- Supportcompliancewithpayroll,workplaceandsuperannuationrequirements.

Commercial&BusinessOperations;

- Supportthepreparationandadministrationoftenders,freightquotations,clientproposalsandserviceagreements.
- Coordinateofficesuppliers,ITadministration,insurancerenewalsandgeneralbusinessservices.
- Assistwithprojectsetup,jobadministration,commercialtrackingandprojectclose-outactivities.

AboutYou





Tobesuccessfulinthisrole,you'llbeorganised,proactiveandcommerciallyminded,withtheabilitytobalancestrategicsupportresponsibilitieswhileremaininghands-onacrossadministrationandfinancefunctions.Youwillenjoybeingthepersonwhobringsstructure,accountabilityandfollow-throughtoagrowingbusiness.

Experience&Skills;

- PreviousexperienceasanExecutiveAssistant,OfficeManager,ExecutiveCoordinator,FinanceAdministrator,Bookkeeperorsimilarseniorbusinesssupportrole.
- StrongMicrosoftOfficeandGoogleWorkspaceskills,particularlyacrossExcel,Word,PowerPointandcalendarmanagement.
- Highattentiontodetailwithstrongorganisationalandtaskmanagementcapabilities.
- Abilitytohandleconfidentialinformationwithprofessionalism,discretionandsoundjudgement.
- Apractical,hands-onapproachwithawillingnesstotakeownershipandcontributewhereverrequired.

PersonalAttributes

- Exceptionalwrittenandverbalcommunicationskills,withtheabilitytobuildprofessionalrelationshipsandengageconfidentlywithstakeholdersatalllevels.
- Highlyorganisedanddetail-oriented,withstrongtaskmanagementskillsandtheabilitytoeffectivelyprioritisecompetingdeadlineswhilemaintainingaccuracy.
- Skilled,discreetandtrustworthy,withprovenexperiencehandlingconfidentialinformationandexercisingsoundjudgement.
- Proactive,commerciallymindedandsolutions-focused,withahands-onapproachandtheabilitytoworkautonomouslywhilesupportingseniorleadersandbusinessobjectives.
- Adaptableanddependable,thrivinginfast-pacedenvironmentsandmotivatedbycontinuousimprovement,operationalexcellenceandtakingownershipofoutcomes.

What'sonOffer?

- JoinagrowingAustralianfreight,shippingandprojectlogisticsbusiness.
- Workdirectlywithseniorleadershiponadiverserangeofcommercialandoperationalinitiatives.
- Enjoyavariedrolespanningexecutivesupport,finance,payroll,commercialadministrationandbusinessoperations.
- Professional,entrepreneurialandcommerciallyfocusedworkingenvironment.
- Long-termcareergrowthandincreasingresponsibilityastheorganisationcontinuestoexpand.

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📌 Executive Assistant (Sydney)
🏢 PARTALE
📍 Sydney