Selection Criteria

DE Values

- Demonstrated ability to model behaviours and attitudes consistent with Department values and support colleagues to adopt these behaviours and attitudes. Demonstrated ability to reflect upon practice and engaging in skilled learning to continually improve the quality of the program.

Knowledge and proficiency

- Demonstrated expertise in all aspects logistics or transport operations.

Relationships and stakeholder engagement

- Demonstrated ability to develop and maintain strong relationships with internal and external stakeholders, using expertise in logistics to manage a range of complex and often competing needs.

Communication

- Demonstrated effective communication skills including oral and written skills when engaging with various stakeholders, including the ability to convey specialist concepts and policies to these stakeholders. Prepares reports and correspondence on issues that impact at a program level.

Data and digital skills

- Demonstrated an ability to use digital platforms to enter and manage program data in accordance with government policy and analyse data, to identify areas for improvement in program practice to improve student outcomes.

Project Delivery

- Demonstrated ability to translate policies and locally defined strategies into programs or projects that actively enable the achievement of cluster outcomes.
- Understands the wider department context when considering options to resolve issues and deliver effective solutions.

Flexibility and adaptability

- Demonstrated ability to respond quickly to change and is comfortable working collaboratively with internal and external stakeholders.

Role

Join the Jobs Skills and Pathways team as a VET Transport Administrator and help students across the state access Vocational Education and Training. In this role you will work collaboratively with schools, VET Clusters, training providers, and transport companies to effectively deliver localised transport solutions to expand access to VET.

About the VDSS Transport Fund:

VET is an important part of many students senior secondary education, helping them develop general and industry-specific knowledge and skills to prepare for a wide range of post-school pathways, including further study, training, and employment.

The Fund was introduced in 2023 to address the significant barrier that travel is for many students' - particularly those in rural and regional areas - when accessing VET, due to factors such as cost, travel time, and limited transport options to and from VDSS delivery sites.

As such, the Fund is a key mechanism for reducing barriers to VET and supporting increased participation across Victoria.

New VDSS Transport model commencing in 2027:

The 2026-27 State Budget included ongoing funding to continue the VDSS Transport Fund. From 2027, the fund will focus on supporting schools and students with the most need to access VET.

The Fund will be administered by four transport administrators, each sitting in one of the department's four regions. The transport fund will focus on delivering transport solutions to priority cohorts.

About the VET Transport Administrator role:

The VET Transport Administrator is responsible for compiling and coordinating transport requests from VET Clusters for each DE region. Operating within a multi-disciplinary area team under the leadership of Jobs, Skills, and Pathways Managers, transport administrators will work closely with Cluster Coordinators, government and non-government schools, training providers, and transport providers to ensure that the region's requested transport routes meet the criteria established by the department, including Child Safe protocols, and are costed within the allocated budget.

Successful applicants for the role must have a strong understanding of:

- Logistics or transport operations
- School operations

And ideally have a familiarity with:
- School operations.
- Vocational Education and Training.

And will be required to demonstrate skills and experience in:
- Highly developed interpersonal capability
- Professional judgement and maturity
- Problem solving and initiative
- Team orientation
- Personal accountability and reliability
- Professional representation




- Contribution to workplace culture

Role conditions

- Role location is area-based but specific work location(s) will be determined as part of the recruitment process
- This role reports to the area Jobs, Skills and Pathways Manager (JSPM)
- Work-related travel will be covered in accordance with Victorian government and Department of Education policies

Responsibilities

The VET Transport Administrator is responsible for the administration of VET transport arrangements across a DE region in accordance with Department policy, Transport Fund guidelines, and approved funding allocations. Responsibilities include:
- Reviewing transport requests submitted through VET Clusters against Department Transport Fund guidelines, eligibility requirements, funding parameters and available allocations.
- Coordinating the processing of approved transport funding, invoices and associated financial documentation, maintaining accurate records and appropriate financial controls.
- Submitting requested transport routes to the Regional Director for approval.
- Monitoring transport expenditure against approved allocations and providing real time advice to relevant JSPM of anticipated or known budget pressures, risks or improvement opportunities.
- Providing support to VET Cluster Coordinators on transport planning, funding, and reporting.
- Working with other VET Transport Administrators to facilitate consistent statewide practices.
- Populating and updating region master transport document for submission to DE Central to support statewide transport planning.
- Fielding queries and acting as the key contact for issues management.
- Escalating issues to the relevant DE Central team as necessary.
- Developing expertise in transport coordination to support VET Cluster Coordinators and RPW teams.
- Liaising with VET Cluster Coordinators to assist with determining transport requirements.
- Populating region master transport document with Request Form(s) with proposed transport routes and liaising with VET Cluster Coordinators and JSPMs on transport solutions as required.
- Providing quarterly transport updates, including financial updates, to the region's RPW area teams and DE Central.
- Providing operational support to VET Cluster Coordinators on transport fund processes and guidelines.
- Acting as the central point of contact for region transport enquiries.
- Ensuring current VET transport routes, schedules, transport provider details and relevant contact information are documented and communicated to participating schools (including changes) and relevant DE personnel to support local emergency management planning and response.

The incumbent can expect to be allocated duties not specifically mentioned in this document but within the capacity, qualifications and experience normally expected from persons occupying positions at this level.

The incumbent will be based at a primary location of work and may be expected to travel where required.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

A current Victorian driver's licence is required.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms - culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces. It is our policy to provide reasonable adjustments for staff with disability (see Workplace adjustment guidelines).





Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) via [email protected]

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Secure Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools.

Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

- This position requires attendance of 30 days during school vacation periods, and a leave purchase allowance will be applied.
- Applicants will be required to attain a Working with Children's Check or equivalent Working with Children Check
- Applicants should keep a copy of the position description as it cannot be accessed once the job has closed.
- Candidates are advised that the selection criteria must be addressed. Visit http://www.careers.vic.gov.au/how-to-apply/how-to-apply-for-a-job for guidelines and tips for applying for government positions and addressing selection criteria.
- If appointed from outside DE, successful applicants will be required to complete a pre-employment health declaration.

Conditions of Employment

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

School VET Transport Administrator

Opportunity in North Western Victoria Region

Join a passionate team dedicated to creating better education, training and employment opportunities for young Victorians.

1 School VET Transport Administrator role is available in the North Western Victoria Region.

Based within the Jobs, Skills and Pathways Team, this role is located in the Loddon Campaspe offices and will involve travel throughout the region. The role may be based in any office across the Area; this will be determined as part of the recruitment process.

As a member of Schools and Regional Services (SRS) you will be part of a division that offers central, regional, and local expertise to enhance learning and development outcomes, supported by a diverse and geographically dispersed workforce. It comprises 17 areas within 4 regions, backed by 5 central office divisions, all collaborating to deliver improved outcomes for early childhood services, schools, communities, and learners, in line with Education State commitments.

SRS regions include divisions specialising in school performance, student wellbeing and early childhood support, working with area-based teams to tailor local interventions and practices. The 17 areas provide crucial insights into local trends and issues, facilitating effective policy and program development and driving child and learner outcomes across all services and programs.

📌 School VET Transport Administrator - NWVR (Melbourne)
🏢 Government schools
📍 Melbourne