Job Description

Hall Chadwick is a mid-tier chartered accounting and business advisory firm that works with a diverse range of clients. This entry-level role is ideal for an organised and motivated person who enjoys helping others and has a genuine interest in how businesses operate. As an Administration Assistant, you will support Hall Chadwick's partners, managers and professional teams with day-to-day administration while gaining practical exposure to client service, accounting processes and the wider business environment. The role offers variety, responsibility and a strong foundation for a career in administration, professional services or business.

Key Responsibilities n

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- Provide general administrative support to Hall Chadwick partners, managers and team members.
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- Answer telephone calls, welcome clients and visitors, and respond to routine enquiries professionally.
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- Manage shared inboxes, calendars, meeting rooms and appointments.
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- Prepare, format, proofread and file client correspondence, reports, presentations and other business documents.
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- Create and maintain accurate client and matter records in Hall Chadwick's systems and databases.
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- Assist with data entry, document scanning, printing, mail, couriers and electronic document management.
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- Support client meetings and internal meetings, including preparing agendas and papers, arranging rooms and recording follow-up actions.
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- Assist with client onboarding, engagement documentation and routine compliance administration under guidance.
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- Support billing administration, expense processing and other routine practice-management tasks.
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- Liaise professionally with clients, external stakeholders and colleagues across the firm.
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- Order stationery and office supplies and help maintain a professional, organised workplace.
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- Support firm events, staff activities and business improvement projects as required.
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- Handle client and firm information with confidentiality, care and discretion.
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- Undertake other reasonable administrative duties as required.
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About You nn
- A genuine interest in business, accounting, administration or professional services.
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- Strong organisation and time-management skills, with the ability to manage competing priorities.
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- Clear and professional written and verbal communication.
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- Good attention to detail and a commitment to producing accurate, high-quality work.
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- A proactive, reliable and helpful approach, with a willingness to learn.
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- Confidence using Microsoft Word, Excel, Outlook and Teams, or the ability to learn new systems quickly.
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- The ability to work effectively both independently and as part of a team.
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- A client-focused mindset and confidence dealing with a range of people.
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- Sound judgement and respect for confidential client and employee information.
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- Previous administration, customer service or office experience is helpful but not essential.
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- Relevant study in business, accounting or administration is welcomed but not required.
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What We Offer nn
- Practical experience in a respected professional services environment.
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- Training, mentoring and support from experienced Hall Chadwick team members.
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- Exposure to accounting, advisory and business support functions.
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- Opportunities to build administration, client service and commercial skills.
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- Varied work and the opportunity to take on greater responsibility as your capability develops.
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- A cooperative and supportive workplace focused on learning and professional growth.
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