About the Role:

We are seeking a capable Admin Assistant to provide reliable, accurate administrative support within a collaborative environment at a leading Victorian university.

Working closely with the School Operations Advisor and wider admin team, you'll help keep core admin, records, meeting support, purchasing and staff activity running smoothly.

Responsibilities:

- Provide general administrative support including preparing routine correspondence, documents, lists and forms using approved templates
- Maintain shared folders, registers, contact lists and filing systems in line with records requirements
- Coordinate meeting logistics (room bookings, catering, invites, distributing papers)
- Monitor shared mailboxes/service requests, respond to straightforward enquiries and escalate where needed
- Provide general office support (mail distribution, supplies, basic access/equipment requests)
- Enter, update and quality-check data across university systems, spreadsheets and registers
- Support finance admin tasks such as purchase requisitions, invoices, receipts and reimbursements (within process/delegation)
- Assist with onboarding/admin processes, access requests and travel documentation
- Support School events and activities (bookings, attendee lists, materials and on-the-day admin)

About You:

- Proven experience providing administrative/clerical support in an office or service environment




- Strong attention to detail and confidence working with records, registers, shared folders and documentation
- Solid digital skills across Microsoft Word, Excel, Outlook and Teams, with the ability to learn current systems quickly
- Well-organised, able to juggle varied tasks and meet deadlines under general direction
- Customer service focused approach and confidence handling day-to-day enquiries
- Experience with finance admin (reconciliations, invoices, POs) is beneficial
- Valid Working With Children Check (or ability to obtain prior to commencement)

About the Organisation:

Our client is a Victorian university supporting a dynamic School environment and delivering high-quality student and academic outcomes. This opportunity sits within a supportive team and offers exposure to a broad range of university admin processes.

Dixon Appointments values diversity and inclusion and is committed to providing a safe, inclusive and barrier-free recruitment experience. Please indicate your preferred method of communication in your application, and please let us know if you require any adjustments when dealing with us.

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📌 Admin Assistant (Victoria)
🏢 Dixon Appointments
📍 Victoria