Office Admin: Primary contact for incoming calls and daytime field staff. Manages mail, emails, office supplies, uniforms, and equipment inventory.
Finance Support: Assists Accounts with data entry, invoice retrieval, fuel account reconciliation.
Operations & Rostering: Updates the company roster daily from Daily Dockets.
Fleet & Compliance: Conducts daily morning IVMS/GPS monitoring. Manages vehicle service history, registrations and schedules Certificates of Inspection (COI) with QLD Transport.
Project Documentation: Manage and execute project SWMS, Risk Assessments, plant packs, vehicle registrations, and Advanced Fatigue Management (AFM) compliance.
HR & Travel Coordination: Assists Administration Officer with booking of company flights, accommodation, recruitment ads and onboarding requirements of staff including medicals and paperwork. Coordinates training, meetings and social activities.
Onboarding Follow-up: Collects and follows up outstanding employee paperwork, licences, qualifications and signed documents, and maintains an onboarding checklist for each recent starter.
Site Inductions: Uploads employee documents to client portals,



arranges induction links, monitors completion and follows up outstanding requirements before mobilisation.
Training & Compliance Register: Tracks expiry dates for licences, RIIs, VOCs, medicals and site inductions, and coordinates renewals with the Administration Officer.
Employee Mobilisation: Prepares and sends confirmed travel, accommodation and site arrival details, including site contacts and outstanding requirements.
Roster Communication: Follows up operator availability and return dates, records confirmed changes and advises the Administration Officer of gaps requiring attention.
Recruitment Administration: Monitors applications, arranges interviews and follows up successful applicants for required onboarding information.
Administrative Cover: Provides support and cover for the Administration Officer during leave and busy periods, maintaining a explicit handover of outstanding tasks.
Communications: Manages the Integrated Management System (IMS) personnel records, drafts internal memos/newsletters.

📌 Office Assistant Noosaville (Australia)
🏢 Green Acres Group QLD
📍 Australia