Are you an experienced Executive Assistant who thrives in a quick‑paced, high‑trust environment? This is a rare opportunity to support two C‑suite leaders while ensuring the smooth, coordinated running of team operations.

We’re looking for someone with exceptional judgement, initiative and organisation — a true right‑hand who enjoys being the central coordination point for senior stakeholders, sensitive information and high‑priority deliverables.

About the Role You’ll provide high‑level executive and administrative support to C‑suite leaders, managing calendars, communications, board deliverables, travel, meeting preparation and team coordination. Your work ensures both executives are informed, prepared and operating at peak efficiency.
Key Responsibilities
Act as the primary contact for internal and external stakeholders, including directors, regulators and senior leaders
Manage inboxes, calendars, calls and meeting preparation with accuracy and foresight
Prepare presentations, papers and documentation across the Microsoft suite
Coordinate weekly travel arrangements




Track board planners and ensure deliverables are met
Prepare agendas and coordinate Enterprise Risk and Risk Forum meetings
Maintain ER filing systems in line with legal and organisational requirements
Support team communication, workflow and morale
Manage deadlines, priorities and follow‑through on action items
Uphold strict confidentiality and discretion

About You You’re a trusted, proactive EA who communicates clearly, anticipates needs and builds solid relationships across all levels — especially at C‑suite level.
You will bring:
Minimum 5 years’ EA experience, ideally supporting senior executives (financial services advantageous)
Exceptional attention to detail and time management
Confidence managing competing priorities under pressure
High level of discretion and confidentiality
Strong written and verbal communication skills

Apply now and bring your expertise to a high‑performing executive setting.

📌 Executive Assistant Melbourne
🏢 Mecca Recruitment Group
📍 Melbourne