Job Title: Administration Assistant

Job Summary

We are looking for a highly organized and detail-oriented Administration Assistant to provide essential support to various departments within our building and construction organization in Melbourne, Victoria. The ideal candidate will assist in maintaining smooth operations and productive workflow, handling general administrative tasks, coordinating meetings and events, managing office supplies, supporting the HR department, and ensuring confidentiality with sensitive information.

Responsibilities
Manage correspondence, schedule appointments, and maintain records
Organize and coordinate meetings, conferences, and events
Handle incoming calls and inquiries accurately
Prepare internal communications, memos, and reports
Maintain office supplies inventory and place orders when needed




Support HR department in onboarding current employees and maintaining records
Collaborate with team members to ensure efficient workflow
Assist in managing travel arrangements for staff members
Uphold confidentiality with sensitive information

Qualifications
High school diploma or equivalent; additional certification in office administration is a plus
Proven experience as an Administration Assistant or similar role
Proficient in MS Office Suite (Word, Excel, PowerPoint)
Excellent organizational skills
Solid attention to detail
Exceptional verbal & written communication skills
Ability to prioritize tasks & work independently
Familiarity with basic HR processes is desirable

Please note: Professional demeanor required.

📌 Administration Assistant Victoria (Australia)
🏢 Courts Cafe
📍 Australia