Executive Assistant / Personal Assistant | Private Investment Group
A private investment group based in the Brisbane CBD is looking for an organised, proactive Executive Assistant / Personal Assistant.
The group has interests across technology, luxury travel and yachting.
Reporting directly to the Director, you'll give comprehensive executive, personal and office support.
You'll manage the Director's schedule, travel and correspondence, and make sure the office runs smoothly.
You'll also support the group's portfolio businesses, including CharterYacht.com.
This varied, hands-on role suits someone who takes pride in anticipating needs, handles confidential matters with discretion, and enjoys working in a small, dynamic team.
Key responsibilities
Manage the Director's diary, appointments, meetings and priorities
Coordinate domestic and international travel, accommodation, itineraries and restaurant bookings, and manage changes at short notice
Prepare correspondence, documents, reports and presentations
Coordinate documents for execution, including electronic signatures
Handle personal matters and errands for the Director with discretion
Oversee the day-to-day running of the Eagle Street office, including supplies, mail, couriers, phones and facilities
Act as the first point of contact for IT issues, contractors and service providers
Organise meetings, team lunches, events and corporate gifts
Help with invoices, receipts,



expense reconciliation and general administration
Follow up outstanding actions and make sure deadlines are met
About you
At least 2 years' experience in an administrative, PA, executive support or office coordination role
Highly organised, with excellent attention to detail and the ability to manage competing priorities
Proactive and resourceful, comfortable finding solutions on your own
Strong written and verbal communication skills
Professional, personable and confident with stakeholders at all levels
Advanced Microsoft 365 skills (Outlook, Word, Excel, PowerPoint), and comfortable picking up new technology and AI tools
A high level of discretion, integrity and confidentiality
Flexible, with a willingness to help across a broad range of tasks
Experience in travel coordination, luxury, hospitality or investment environments is highly regarded
About us
A private investment group based in the Brisbane CBD with interests across technology, luxury travel and yachting, including the portfolio business CharterYacht.com.
A modern riverfront office at 1 Eagle Street, Brisbane CBD
Exposure to a diverse portfolio of businesses, including technology start-ups, luxury travel and superyachts
A small, team-oriented team with direct access to the Director
A wide-ranging role with plenty of opportunity to learn and grow
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📌 Executive Assistant / Personal Assistant | Private Investment Group (Brisbane)
🏢 Capital J Investments
📍 Brisbane