Job Description
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Summary:
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We are seeking a dedicated Executive Assistant / Legal Assistant to join our team in Dandenong, Victoria. This permanent, full-time role is essential for providing administrative support to our legal department, ensuring efficient operations and effective communication. The ideal candidate will possess strong organisational skills and a keen attention to detail, contributing to the overall success of our organisation.
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Responsibilities:
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Provide comprehensive administrative support to the legal team, including managing schedules and coordinating meetings.
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Prepare and organise legal documents, correspondence, and reports as required.
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Assist in the management of case files and maintain accurate records.
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Conduct research and gather information to support legal proceedings.
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Liaise with clients, external legal counsel, and other stakeholders to facilitate communication.
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Handle confidential information with discretion and professionalism.
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Perform general office duties, including filing, data entry, and maintaining office supplies.
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Qualifications:
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High school diploma or equivalent; further education in administration or legal studies is an advantage.
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Entry-level experience in an administrative or legal support role is preferred.
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Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and legal management software.
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Strong organisational and time management skills with the ability to prioritise tasks effectively.
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Excellent written and verbal communication skills.
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Attention to detail and a high level of accuracy in work.
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Ability to work independently and as part of a team.
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We are seeking a highly organised and proactive Executive Assistant / Legal Assistant to support a Principal within a busy and growing legal practice based in Dandenong.
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This is an excellent opportunity for someone with 1–2 years' experience in a legal assistant, executive assistant, or administrative support role, ideally within a law firm environment, who thrives in a fast-paced setting and takes pride in delivering high-quality, compliant work.
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About the Role
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You will provide day-to-day executive and administrative support to the Principal, ensuring smooth operations across legal, client, and office functions.
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Key Responsibilities
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Diary and calendar management, scheduling appointments and meetings
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Drafting, formatting and proofreading legal documents and correspondence
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File management, document control, and maintaining accurate records
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Client liaison and professional communication (phone, email, in person)
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Assisting with compliance, legal processes, and administrative workflows
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Coordinating tasks, priorities,



and deadlines in a fast-paced environment
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General office administration and support duties
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Skills & Experience
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Minimum 1–2 years' experience as a Legal Assistant, Executive Assistant, Personal Assistant, or Administrative Assistant
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Previous law firm experience highly desirable
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Strong attention to detail, accuracy, and organisational skills
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Excellent written and verbal communication skills
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Ability to manage multiple priorities and meet deadlines
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High level of professionalism, discretion, and confidentiality
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Strong understanding of compliance, processes, and quality standards
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Proficient in Microsoft Office (Word, Outlook, Excel) and document management systems
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About You
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You are:
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Fast, reliable, and dependable
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Focused, diligent, and highly organised
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Dedicated with a solid work ethic
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A team player with a friendly and professional manner
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Committed to delivering high-quality work with attention to detail and accuracy
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Proactive, adaptable, and ready to support where needed
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Why Join Us
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Stable, full-time permanent role
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Work closely with an experienced Principal
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Supportive team environment
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Opportunity to grow your legal career
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Convenient Dandenong location
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If you are a motivated and detail-oriented professional looking to build your career in a legal environment, we would love to hear from you.
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Apply now with your resume
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Practice Manager – Nick Tesch
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📌 Executive Assistant / Legal Assistant (Melbourne)
🏢 Pentana Stanton Lawyers Pty
📍 Melbourne