Job Description
Are you an organised, proactive, and people-focused professional looking to grow your career within a professional services environment?
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An established and growing professional services firm is seeking a Client Services & Administration Coordinator to join their team in a full-time capacity.
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This is a varied and fast-paced role supporting senior stakeholders and client service teams, while ensuring the smooth day-to-day operation of the office and delivering a high standard of client care.
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About the Role
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This position will see you acting as a key support across administration, client services, and office coordination. You will work closely with internal teams, clients, and external stakeholders to ensure workflows are managed efficiently and deadlines are met.
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Key Responsibilities
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• Provide administrative support to senior stakeholders and client service teams
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• Coordinate client documentation, correspondence, and file management
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• Assist with ATO-related administration, lodgements, and compliance tasks
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• Liaise with clients and external stakeholders
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• Prepare reports, official correspondence, and meeting documentation
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• Coordinate meeting rooms and ensure office facilities are maintained to a professional standard
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• Support general office administration including scanning, filing, mail handling, reception support, and ad hoc tasks
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• Maintain accurate client records and monitor workflow deadlines
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• Work collaboratively with internal and offshore support teams to ensure efficient service delivery
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About You
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You are highly organised, detail-oriented, and thrive in a busy qualified environment. You enjoy supporting others, building strong relationships, and take pride in delivering exceptional client service.
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To be successful in this role, you will ideally have:
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• Previous experience within administration, client services, or professional services
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• Strong organisational and time-management skills
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• Excellent written and verbal communication skills
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• A professional and client-focused approach
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• Confidence using Microsoft Office and client management systems
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• The ability to manage competing priorities and meet deadlines
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• A proactive attitude with a willingness to learn and grow
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• Strong problem-solving skills and a team-focused mindset
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What's on Offer
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• Career development and progression opportunities
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• Supportive and collaborative team culture
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• Ongoing professional development
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• Exposure to a broad range of client service and administrative responsibilities
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• A stable and long-term career opportunity within a professional environment
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If you are looking to take the next step in your administration or client services career, I would love to hear from you.
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I also recruit for various roles within Public Practice, including Receptionists, Corporate Secretaries, EAs and Practice Managers. If you are looking for an alternative role, feel free to reach out!
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or reach out to Sophie directly on /

📌 Client Services Administrator (Gold Coast)
🏢 Rezonate Recruitment - Manual
📍 Gold Coast