Growth and development-focused employer
Work alongside a collaborative, high-performing team
Stunning Newcastle CBD office and free parking
About the Client:
MACH Energy operates a modern, low-cost coal mining operation in the Hunter Valley, benefiting from a low strip ratio and an efficient fleet of excavators, trucks, and other essential mining equipment.
They are continuously expanding their operations year in, year out, supported by significant infrastructure investments and strategic growth plans.
Based in the heart of Newcastle's CBD, MACH Energy's newly appointed corporate office offers breathtaking views of the harbour.
They have state-of-the-art facilities, including video conferencing, end-of-trip facilities, a large kitchen, and an array of employee meeting and break-out spaces – plus parking!
About the Role:
Reporting to the Senior Contract & Shipping Officer, the Shipping Officer is responsible for preparing and coordinating the shipping, customs and cargo documentation required for the export of coal, and supporting the coordination of vessel loading, laytime and demurrage processes.
As the primary point of liaison with the vessel, the vessel's Master and the vessel's agent throughout the shipping cycle, you'll play a key role in keeping MACH Energy's coal shipments moving smoothly and compliantly out of the Port of Newcastle.
Key responsibilities include:
Preparing and issuing Shipper's Declarations for each shipment parcel and submitting them to AMSA and the vessel's agent
Drafting pre-shipment cargo documentation, including Bills of Lading, Statements of Fact, Cargo Manifests,



Stowage Plans, Proforma Invoices and Certificates of Origin, in line with Letters of Credit and shipping instructions
Raising Export Declaration Numbers (EDNs) and preparing pre-arrival documentation for vessel agents
Reviewing, accepting and returning Notices of Readiness in accordance with contract requirements
Preparing shipment fixture nominations for the Superintendent Company and coordinating with the Marine Surveyor
Finalising documentation for the Master's review and signing, and coordinating the release, endorsement and courier dispatch of Original Bills of Lading and cargo documents
Providing timely shipment updates to customers, including port times, draught survey results and final Bills of Lading
Preparing laytime calculations, resolving routine laytime queries with customers, and working with the Accounts team on demurrage debit notes and despatch invoices
Maintaining accurate export documentation status tracking and vessel records for all shipments
To be successful in this role you will have:
3–5 years' experience in bulk shipping, port logistics or maritime operations, specifically dealing with bulk commodities
A tertiary qualification in Business, International Trade,



Logistics or a related field
Demonstrated experience preparing and managing export shipping and customs documentation, including Bills of Lading, Cargo Manifests, Statements of Fact, Stowage Plans, Shipper's Declarations, Certificates of Origin and EDNs
Experience preparing and negotiating laytime calculations, with sound commercial awareness of demurrage exposure and dispute prevention
Experience liaising directly with vessel agents, vessel Masters and internal stakeholders (including Accounts) throughout the shipping and laytime cycle
General exposure to vessel berthing, loading and sailing coordination in a port environment
Experience using the Australian Government Department of Home Affairs Cargo Interactive system
Working knowledge of Incoterms (e.g. FOB, CFR, CIF)
Intermediate to advanced Microsoft Office skills (Word, Excel, PowerPoint and Outlook)
A high level of accuracy and attention to detail when preparing statutory, customs and commercial shipping documentation
Excellent communication, negotiation and problem-solving skills, and the ability to stay organised and meet deadlines under high-pressure, time-sensitive conditions
A current Australian driver's licence
What's on Offer:
Attractive salary and advantages package tailored to your experience and skills
Join a company that values a One Team culture
Ongoing professional development to support your growth
State-of-the-art facilities in the Newcastle CBD, with parking
Access to MACH Energy's Healthy Lifestyle Program
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📌 Shipping Officer (New South Wales)
🏢 Stellar Recruitment Pty
📍 New South Wales