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Education Project Officer
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Townsville City
The Opportunity
SEE Group as an opportunity available for a Project Administrator to join our local highly professional and skilled project team. This is a diverse and fast-paced site-based role, based in
Townsville
. Reporting to the Project Administration Manager you will be responsible for administration duties including but not limited to:
Project accruals, assisting in preparing financial reports by ensuring all costs and accruals are accounted for
Purchase Orders, coding and receipting of Invoices / Dockets within our Viewpoint system
Maintaining files and records, online ordering
Work closely with Accounts Payable and site teams to ensure the 'Procure to Pay' process runs effectively
Data entry, administration and support to Project Managers and Engineers where required
Essential Skills and Attributes
The position is best suited to someone with the following skills and attributes:
Previous experience as a Project / Site Administrator ideally within a construction environment
Experience with Procurement
First class communication skills
Ability to meet deadlines with competing priorities
Experience with Viewpoint accounting software or similar
The SEE Way
SEE Group is a family-built company with over 35 years of experience in delivering excellence across civil construction, mining, and infrastructure. At SEE Group, we don't just build projects—we build careers.
Be part of a down-to-earth, supportive team that values diversity and inclusion
Benefit from career growth and tailored development opportunities
Enjoy personalised rewards and recognition for your hard work
Work on impactful projects that shape communities
Collaborate with passionate people who bring a "boots & all" attitude to everything they do
Summary
SEE Civil has an exciting opportunity available for experienced Project Administrators with a background in the civil construction industry to support our local projects in a site-based role. This position is based in Townsville.
Job Description




The position will be employed within a team that supports the governance function for the North Queensland networked hub model (networked hub). Various functions of the networked hub will be provided by external stakeholders, and the team will work closely with all stakeholders to support the governance function. The networked hub will enhance the local DFV immediate responses for victim‐survivors and strengthen referral pathways across the Local Governance Areas (LGA) of Townsville City, Burdekin, Hinchinbrook and Palm Island. The governance function provides strategic oversight of the networked hub. The function will monitor the overall progress of the model, identify trends and emerging issues to ensure the model works effectively and efficiently for victim‐survivors. This will ensure that practitioners are supported in their roles to deliver safe and effective outcomes for victim‐survivors.
The Project and Administration Officer supports the Governance Lead and broader governance team by coordinating governance logistics, meetings, records, communications and document control for the North Queensland networked hub model. The role ensures governance meetings are well organised, agendas and papers are prepared and distributed, minutes and action registers are accurate and current, agreed actions are followed up in a timely manner, and governance records are maintained to support accountability, transparency and effective decision‐making.
Duties & Responsibilities
The Project and Administration Officer will:
Coordinate governance meeting logistics, including scheduling meetings, confirming attendance, booking venues or online meeting links, arranging resources and supporting smooth meeting delivery.
Prepare,



collate and distribute agendas, meeting papers, briefing materials and supporting documents in consultation with the Governance Lead and relevant stakeholders.
Record accurate minutes, decisions, discussion points and agreed actions for governance meetings and circulate endorsed records within agreed timeframes.
Maintain action registers, decision logs, attendance records, correspondence registers and other governance records, ensuring actions are tracked, followed up and reported to the Governance Lead.
Support document control processes, including version control, filing, storage, naming conventions, distribution lists and retrieval of approved governance documents.
Coordinate stakeholder communications related to governance meetings, papers, actions, timelines, records and follow‐up requirements.
Provide administrative and project support to the Governance Lead, including maintaining calendars, workplans, registers, contact lists, task trackers and reporting timelines.
Support timely follow‐up of agreed actions by liaising with internal teams, partner organisations, government agencies, funders and other stakeholders as directed.
Ensure meeting records, communications and governance documentation are managed in accordance with privacy, confidentiality, records management, funding, policy and organisational requirements.
Contribute to culturally protected, respectful and well organised governance processes that support effective collaboration, accountability and continuous improvement.
Working Relationships
This position reports directly to the Governance Lead and works collaboratively within the governance team, including the Data and Quality Officer, Community and Youth Services leaders, TAIHS programs, corporate support functions, partner organisations, government agencies, funders and other stakeholders to support effective governance logistics, meeting coordination, communications, records management and follow‐up of agreed actions.
Required Qualifications and Experience
Relevant
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