Perks
Part-time hours: three days per week, 9am to 5pm
Hybrid working: Tuesdays and Thursdays in the office, with one day working from home
Flexibility to choose your regular work-from-home day
Offices located in Macquarie Park, ****
Six-month contract, with potential to extend depending on workload
ASAP start
About the opportunity
A pharmaceutical company is seeking an organised administrator to support its Medical Affairs team.
Working closely with the Medical Affairs Operations lead, you'll help coordinate events, agreements, payments and day-to-day team requests.
This role would suit someone who enjoys variety, works well with different stakeholders and keeps tasks moving during busy periods.
Responsibilities
Coordinate medical event logistics, including flights, venue bookings and vendor setup.
Assist with preparing agreements, send them to HCPs for signature and upload completed documents.
Raise purchase orders, process invoices and support payment administration.
Provide administrative support for local and regional medical events.
Arrange catering, coordinate shipments and assist with departmental logistics.
Verify HCP details for CRM requests and follow up missing information or required actions.




Triage local Medical Information enquiries and coordinate responses with the appropriate internal teams.
Maintain accurate records and help organise departmental SharePoint files.
Medical Information support involves coordinating enquiries and responses.
You will not be expected to provide specialist medical advice.
Skills and experience
Previous administration experience or a role with a strong coordination component.
Strong organisation, attention to detail and follow-through.
Ability to prioritise competing requests and remain calm during busy periods.
Clear communication and a friendly, helpful approach.
Confidence learning systems and following established processes.
Some understanding of medical terminology or experience supporting a healthcare team.
Pharmaceutical administration experience would be helpful, but is not essential.
Culture
You'll join a friendly team with an approachable, relaxed working style and plenty happening day to day.
The role suits someone who communicates openly, stays calm when requests come in from different people and takes care to follow things through.
You'll work closely with the Medical Affairs Operations lead, who will help you get familiar with the team's systems and processes.
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📌 Medical Affairs Administrator | Part Time (Sydney)
🏢 Healthcare Professionals Group
📍 Sydney