Job Description

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- Footscray VIC location with hybrid working flexibility
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- Temp contract until 27th November 2026 with possible extensions
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nAbout the Role n
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Our client is a VIC government organisation based in Footscray VIC. They are currently seeking an Accounts Payable Officer to come in and work with them on a temp contract until 27th November 2026.

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nRequirements for the role include: n
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- Relevant tertiary qualification in Accounting, Finance, Commerce or similar
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- Knowledge of accounts payable processes and sound knowledge of the relevant legislation including current GST legislation and its application in terms of invoicing
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- Experience with Civica system (Desirable, not essential)
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nKey responsibilities will include: n
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- Invoice & Payment Processing: Review, code, and process tax invoices, sundry payments, credit notes, and Councilor allowances accurately and in accordance with policies, GST rules, and statutory requirements.
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- Reconciliation & Financial Reporting: Perform regular reconciliations of creditors, ledger modules, statements, and Corporate Charge Cards; prepare end-of-month reports, accruals/prepayments, and ad-hoc financial statements.
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- Payment Run Management & Refunds: Prepare weekly payment runs, investigate EFT rejections, process bond and fee refunds, and manage corporate card transactions in ProMaster within delegation limits.
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- Vendor & Customer Relations: Liaise with suppliers, staff, and external customers regarding invoices, payment queries, outstanding receipts, aged debt, and general correspondence.
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- System Administration & Training: Deliver system support and training to staff for accounts payable, charge cards, and requisitioning modules, while maintaining master vendor records and category setups.
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- Governance, Compliance & Process Improvement: Maintain AP policies and procedures, ensure secure record-keeping, update the Gift Card Register, and participate in system upgrade testing and internal control enhancements.
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- Cross-Functional Finance & Administrative Support: Provide cross-coverage for AP staff, assist with bank reconciliations, payroll, rates, property updates, general journal entries, and other finance duties as directed.
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nWhat's in it for you? n
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- Access to our advantages platforms offering discounts at a range of huge retailers
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- 3 x pay runs per week ensuring you are always paid within the week
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- Exclusive access to roles before we go to market
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- Access to our employee assistance program services, including counselling services
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At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

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📌 Accounts Payable Officer (Melbourne)
🏢 Randstad - Business Support
📍 Melbourne