Job Description

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Summary:

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We are seeking a dedicated Executive Assistant / Legal Assistant to join our team in Dandenong, Victoria. This permanent, full-time role is essential for providing administrative support to our legal department, ensuring efficient operations and effective communication. The ideal candidate will possess strong organisational skills and a keen attention to detail, contributing to the overall success of our organisation.

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Responsibilities:

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Provide comprehensive administrative support to the legal team, including managing schedules and coordinating meetings.

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Prepare and organise legal documents, correspondence, and reports as required.

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Assist in the management of case files and maintain accurate records.

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Conduct research and gather information to support legal proceedings.

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Liaise with clients, external legal counsel, and other stakeholders to facilitate communication.

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Handle confidential information with discretion and professionalism.

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Perform general office duties, including filing, data entry, and maintaining office supplies.

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Qualifications:

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High school diploma or equivalent; further education in administration or legal studies is an advantage.

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Entry-level experience in an administrative or legal support role is preferred.

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Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and legal management software.

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Strong organisational and time management skills with the ability to prioritise tasks effectively.

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Excellent written and verbal communication skills.

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Attention to detail and a high level of accuracy in work.

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Ability to work independently and as part of a team.

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We are seeking a highly organised and proactive Executive Assistant / Legal Assistant to support a Principal within a busy and growing legal practice based in Dandenong.

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This is an excellent opportunity for someone with 1–2 years’ experience in a legal assistant, executive assistant, or administrative support role, ideally within a law firm environment,



who thrives in a fast-paced setting and takes pride in delivering high-quality, compliant work.

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About the Role

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You will provide day-to-day executive and administrative support to the Principal, ensuring smooth operations across legal, client, and office functions.

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Key Responsibilities

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Diary and calendar management, scheduling appointments and meetings

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Drafting, formatting and proofreading legal documents and correspondence

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File management, document control, and maintaining accurate records

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Client liaison and professional communication (phone, email, in person)

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Assisting with compliance, legal processes, and administrative workflows

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Coordinating tasks, priorities, and deadlines in a fast-paced environment

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General office administration and support duties

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Skills & Experience

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Minimum 1–2 years’ experience as a Legal Assistant, Executive Assistant, Personal Assistant, or Administrative Assistant

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Previous law firm experience highly desirable

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Strong attention to detail, accuracy, and organisational skills

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Excellent written and verbal communication skills

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Ability to manage multiple priorities and meet deadlines

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High level of professionalism, discretion, and confidentiality

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Strong understanding of compliance, processes, and quality standards

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Proficient in Microsoft Office (Word, Outlook, Excel) and document management systems

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About You

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You are:

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Fast, reliable, and dependable

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Focused, diligent, and highly organised

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Dedicated with a strong work ethic

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A team player with a friendly and professional manner

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Committed to delivering high-quality work with attention to detail and accuracy

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Proactive, adaptable, and ready to support where needed

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Why Join Us

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Stable, full-time permanent role

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Work closely with an experienced Principal

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Supportive team workplace

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Opportunity to grow your legal career

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Convenient Dandenong location

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If you are a motivated and detail-oriented professional looking to build your career in a legal environment, we would love to hear from you.

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Apply now with your resume

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Practice Manager – Nick Tesch

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📌 Executive Assistant / Legal Assistant (Dandenong South)
🏢 Pentana Stanton Lawyers Pty
📍 Dandenong South