Job Description

Executive Assistant & Administration Supportn
nSeven Hills | Permanent Full-Time | $90K–$120K + Super
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n An exciting opportunity has become available for an experienced Executive Assistant to join an established technical services organisation based in Seven Hills.n
n This newly created position has been established to provide dedicated support to a senior operational leader managing a busy national service function across Australia and New Zealand.n
n You will become a trusted right-hand support, helping to manage competing priorities, filter information, improve communication and bring greater structure and organisation to a fast-paced operational environment.n
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The Rolen
nWorking closely with the Field Service Manager, you will take ownership of the administrative detail surrounding a busy national operation, allowing the manager to focus on strategic and operational priorities.n
n Key responsibilities will include:n
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- Providing high-level EA and administrative support to the Field Service Manager
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- Managing and prioritising a busy inbox, correspondence and incoming requests
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- Acting as a communication filter and ensuring urgent matters are appropriately escalated
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- Managing complex and changing calendars, appointments and meetings
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- Coordinating internal and external meetings, including agendas, presentations, meeting packs and minutes
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- Preparing reports, presentations, correspondence and business documentation
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- Maintaining and analysing operational data and Excel spreadsheets
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- Supporting reporting, dashboards, forecasting and management updates
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- Monitoring and following up actions arising from meetings and operational reviews
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- Coordinating domestic and internal travel and accommodation
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- Assisting with expenses, corporate credit card transactions, purchase orders, invoicing and supplier administration
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- Maintaining accurate records, filing and document management systems
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- Supporting onboarding, training coordination and administration across the Service team
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- Liaising professionally with staff, customers and suppliers
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- Providing broader administrative support to the leadership team as required
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About Youn
nWe are looking for a mature and experienced Executive Assistant who is comfortable operating in a busy, operational environment and can genuinely take ownership.n
n You will ideally bring:n
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- 10+ years' experience supporting senior leaders
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- Proven experience working in a fast-paced, operational environment
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- Exceptional organisational and time-management skills
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- The confidence to manage a high-volume inbox and competing demands
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- Strong written and verbal communication skills
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- Intermediate to advanced Microsoft Office skills
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- Robust attention to detail and accuracy
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- The ability to understand information, identify priorities and determine what requires escalation
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- A proactive mindset and the ability to anticipate what is needed
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- Professional judgement and the ability to maintain confidentiality
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Experience within service,



field operations, engineering, manufacturing, construction, technical or sales environments will be highly regarded, although industry-specific experience is not essential.n
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Personality
This role will suit someone who is:n
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- Proactive, intuitive and solutions-focused
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- Confident enough to push back, redirect and prioritise when required
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- Calm and resilient when faced with competing demands
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- Positive, approachable and personable
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- Comfortable dealing with people at all levels of an organisation
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- Highly organised and naturally structured
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- Professional and confident when representing a senior leader
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- Someone who enjoys taking ownership rather than waiting to be told what to do
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The successful candidate will be someone who can take information, work out what needs to happen next and make it happen.n
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Why Join?n
nThis is a genuine opportunity to build and shape a newly created support function. Rather than stepping into an established routine, you will have the opportunity to develop processes, improve communication and create greater structure around a growing national service operation.n
n You will work closely with an approachable and positive senior leader and an experienced administration team, with the opportunity to become a genuine business partner and trusted support.n
The role is fully office-based, Monday to Friday, 8:30am–5:00pm, with on-site parking available.n
n If you are an experienced EA looking for a role where your initiative, judgement and organisational ability will make a genuine difference, please apply now, we would love to hear from you.

📌 Executive Assistant & Administration Support (Sydney)
🏢 Norwest Recruitment Pty
📍 Sydney