Job Description

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Melbourne, Australia

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#QuantumSensing

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Nomad Atomics is on a mission to make the broad uptake of quantum sensing a reality and simultaneously push the limits of our field beyond what we think is possible. We are building the world’s most advanced fit-for-purpose quantum sensors to allow us to see the world like never before.

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Our team is made up of leaders in the quantum sensing field. We believe the time for commercial quantum sensing has come, and we are determined with making it happen.

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We are growing here at Nomad Atomics – FAST. We are searching for people who want to finally take the commercial sensing game into the modern era of technology.

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Who you are

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You are a voracious learner, a problem solver, and a doer. Be ready to do almost anything and just get stuff done ! You love working in a challenging environment and flourish with uncertainty. You are fascinated by emerging technologies and excited to part of a company taking ground-breaking ideas into reality.

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You are looking for a role to take your skills and implement them in a fast-paced start-up environment. It’s ok if you don’t have significant experience or are new to the commercial sector, we are all in this together. If you’re anything like us, you love a challenge and use your skills and creativity to solve any problem that comes your way.

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Your role

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Working at our head office in Melbourne, you’ll support the leadership and outstanding Nomad team, to ensure the smooth day-to-day functionality of the office.

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You will work with a high level of autonomy and be trusted to make well thought out decisions while operating and a rapid-paced dynamic environment.

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Under the broad direction of the leadership team, you will:

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- Oversee the day-to-day operations of the Melbourne office, ensuring efficient administrative and operational support across the business.
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- Manage office facilities, equipment, suppliers and service providers to maintain a safe, functional and productive workplace.
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- Manage office procurement activities, including sourcing and purchasing office supplies, equipment and operational resources, while maintaining supplier relationships and supporting office budgets.
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- Coordinate office maintenance, fit-outs, renovations and facilities projects in collaboration with internal stakeholders and external contractors.
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- Manage office records, business systems and operational documentation, ensuring information is accurate, organised and maintained in accordance with company policies.
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- Coordinate domestic and international travel arrangements for employees, including flights, accommodation, transport and itineraries.
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- Assist with planning and co-ordination of company meetings, events, onboarding activities and other workplace initiatives to support employee engagement and business operations.
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- Manage corporate expenses, business transaction reconciliations and other office-related financial administration.
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- Liaise with leadership, employees and external stakeholders to coordinate business operations, resolve operational matters and support cross-functional collaboration.
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- Provide executive administrative support to the leadership team, including preparing documentation, coordinating priorities and assisting with strategic operational initiatives.
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- Assist with reviewing and improving office systems,



workflows and administrative processes to enhance operational efficiency, support business growth and promote continuous improvement.
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Requirements n
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Your Skills:

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It’s not about specifically where you have come from nor what qualifications you have. What truly matters is that you are an impossibly fast learner with skills like:

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- Relevant qualification at the level of a diploma or higher.
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- Previous experience as an Office Manager or in a similar administrative leadership role is desirable but not essential.
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- Excellent organisational and communication skills, with high attention to detail.
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- A willingness to step outside your comfort zone to acquire new knowledge and skills.
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- Self-motivated, well-organized and detail oriented.
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- Proficiency with MS Office including Word, Outlook, Excel, etc.
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- Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment.
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- Ability to embrace ambiguity and demonstrate a willingness to acknowledge and explore unknowns.
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- Self-motivated and works independently while fostering effective collaboration within cross-functional teams
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- You take initiative and recognise no task is too small.
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Benefits n
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The nuts and bolts:

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- The role is a permanent, full-time position and based in Melbourne, Australia .
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- Annual Salary of AUD $90,000 + Superannuation.
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- We have the flexibility to work from home from time to time, but in-person interaction with team will be critical.
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- We offer a competitive salary, employee share option package and opportunities for professional growth and advancement.
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- Must have current full working rights in Australia.
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- If you think you’re right for the role, but don’t have some of these skills, reach out – we’d love to talk anyway.
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📌 Office Manager (Richmond)
🏢 Nomad Atomics
📍 Richmond