Job Description

EXECUTIVE ASSISTANT TO FOUNDER & MANAGING DIRECTOR AND CEO n

Shape the day. Protect the priorities. Drive follow-through.

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We are an award-winning South Australian construction business with more than 31 years of experience delivering quality homes and thriving communities. Renowned for our expertise across medium-density developments, we have built a solid reputation for innovation, quality, winning many awards.

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We are seeking an experienced, commercially minded Executive Assistant to work closely with our Founder & Managing Director and CEO. This is a senior, trusted role for someone who can create order around fast-moving priorities, prepare leaders for important decisions, maintain absolute discretion and make sure commitments are followed through.

What success looks like n

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- Leadership time is protected and directed toward the highest-value priorities.
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- The MD and CEO are consistently prepared for meetings, decisions and commitments.
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- Calendars, inboxes, travel, papers and actions are accurate, current and professionally managed.
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- Board and Executive meetings run with disciplined agendas, pre-reads, decisions, minutes and action follow-up.
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- Important commitments do not get lost: owners, due dates and escalations are visible and followed through.
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- Information is easy to retrieve, confidential material is handled appropriately, and communication is professional.
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- Al, automation and digital tools are used safely to remove administration and improve executive productivity.
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A day will see you nn
- Strategically manage the Founder & Managing Director and CEO calendars, inboxes and priorities; resolve clashes, protect focus time and challenge low-value commitments where appropriate.
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- Prepare concise daily and weekly priority briefs, decision lists, meeting papers and reminders so the MD and CEO know what requires attention and by when.
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- Coordinate Board, Advisory Board, Executive and key project meetings including agendas, briefing packs, pre-reads, minutes, decision records and action registers.
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- Follow up senior managers on agreed actions, owners and due dates; escalated overdue or unresolved items appropriately.
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- Coordinate domestic and international travel, itineraries, bookings, documentation, meeting schedules and contingency arrangements.
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- Manage confidential correspondence, sensitive business information and reasonable personal administration with complete discretion.
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- Coordinate expenses, invoices, reconciliations, contacts, filing and information retrieval with a high level of accuracy.
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- Act as a professional liaison for executives, advisers, partners, consultants, suppliers and internal leaders.
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- Use Microsoft 365, Teams, Apple tools, Al and automation to improve workflows, meeting preparation, action tracking and information management.
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- Coordinate selected office services and leadership events without allowing office administration to dilute the core executive support mandate.
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Is this you? nn
- At least 5 years' experience supporting a CEO, Managing Director, Founder, Board Chair or comparable senior executive; property, building, construction, development, professional services or legal experience is highly regarded.
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- Excellent judgement, discretion and confidentiality, including confidence handling commercially sensitive and personal matters.
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- Highly organised, proactive and calm under pressure, with the ability to anticipate needs rather than wait for instructions.
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- Confident enough to manage senior stakeholders, protect executive time, ask for clarity and follow up firmly but professionally.
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- An excellent written communicator who can prepare polished correspondence, agendas, minutes, briefing notes and presentation packs.
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- Advanced capability across Outlook,



Word, Excel, PowerPoint, Teams and modern digital tools; practical interest in secure Al and workflow automation.
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- Comfortable in a fast-moving workplace where priorities can change, while maintaining accuracy and follow-through.
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- Available to work primarily from our Bowden office Monday to Friday, with flexibility around executive requirements and travel.
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- Naturally warm and engaging, with a genuine desire to support people and foster a positive team environment.
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Why Join? n

You will have direct exposure to the leadership and decision-making of a growing South Australian business across housing, property development, operational improvement and innovation. This is a role with influence, visibility and the opportunity to materially improve how the leadership team operates.

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- Professional development and training
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- Employee benefits and recognition programs
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- Team and social events
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- A contemporary Bowden corporate headquarters
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- A culture that values Fun, Teamwork, Integrity, Great Ideas and Own It
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Rivergum is South Australia's largest & most experienced medium-density home builder, delivering award winning, thoughtfully designed homes that elevate modern living.

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Proudly South Australian for more than 33 years, we're recognised among InDaily's Top 52 Businesses (2025) and ranked No. 2 HIA Residential Builder in South Australia and No. 4 nationally.

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Our values Fun, Teamwork, Integrity, Great Ideas and Own It guide everything we do.

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Rivergum is South Australia's largest & most experienced medium-density home builder, delivering award winning, thoughtfully designed homes that elevate modern living.

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Proudly South Australian for more than 33 years, we're recognised among InDaily's Top 52 Businesses (2025) and ranked No. 2 HIA Residential Builder in South Australia and No. 4 nationally.

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Our values Fun, Teamwork, Integrity, Great Ideas and Own It guide everything we do.

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What can I earn as an Executive Assistant

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📌 Executive Assistant (Adelaide)
🏢 Rivergum Homes Group
📍 Adelaide