Job Description

Keep the numbers right. Make a difference behind the scenes. n
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What if your next finance role gave you the chance to take genuine ownership of the accounts while working closely with a supportive leadership team?

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We’re looking for an experienced Finance and Accounts Officer who is confident with Xero , understands the bookkeeping cycle through to month-end, and takes pride in accurate financial records and well‑organised systems.

Who Are We n

Optiva provides corporate and business support services to entities operating across the employment, assessment and health sectors.

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We value integrity, professionalism, accountability and respect , and work collaboratively to deliver effective business operations.

Your Impact n

As our Finance and Accounts Officer , you’ll manage the day-to-day financial administration across Optiva and its supported entities.

In this role you will: n

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Maintain Xero records, coding and financial documentation

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Manage accounts payable and receivable , invoicing and suppliers

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Process expenses, purchase orders and approved payments

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Complete bank, credit card and supplier reconciliations

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Investigate and resolve discrepancies

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Complete month-end bookkeeping and prepare reports for external accountants

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Manage finance administration through Budgetly, Prezzee and Employment Hero

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Prepare contractor superannuation information

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Respond to finance enquiries and provide records as required

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Identify practical improvements to financial processes

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Our external accountants support month-end review, BAS preparation and ATO matters, while the CEO provides payment approval.

Where You’ll Work n

This is a part-time position, 5 days per week, 4 hours per day. Work From Home Gold Coast Based role.

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You’ll work directly with the CEO and broader team, with the autonomy to manage your responsibilities and contribute to improving financial processes.

What You Bring n

We’re looking for someone with strong bookkeeping capability, sound judgement and a high level of accuracy.

You’ll bring: n

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3+ years’ hands-on bookkeeping experience, including month-end

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Strong Xero experience across AP, AR, invoicing and reconciliations

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Experience investigating discrepancies and resolving issues

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Strong Excel and Microsoft Office skills

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Ability to manage competing priorities and deadlines

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Clear communication with accountants, suppliers and colleagues

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A proactive, practical approach to problem-solving

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Ability to work independently

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High standards of confidentiality and financial integrity

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A relevant qualification in Accounting, Bookkeeping, Finance or Business Administration is desirable.

You’ll also need: n





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Current National Police Check

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Current driver’s licence

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Reliable, comprehensively insured vehicle

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If you’re an experienced bookkeeper or finance skilled who knows Xero, understands month-end and takes pride in getting the detail right , we want to hear from you.

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We’re particularly interested in how you solve problems and approach your work , not simply the systems listed on your resume.

Why Join Optiva? n

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Meaningful responsibility: Take charge of day-to-day finance with direct access to the CEO and support from experienced external accountants.

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Variety with specialist support: Work across AP, AR, reconciliations, month-end and reporting, with external support for BAS and ATO matters.

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A balanced working environment: Enjoy a 20-hour working week across 5 days, professional support and the opportunity to contribute ideas that improve how finance operates.

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You’ll also enjoy: n

Birthday leave

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Employee Assistance Program

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Professional development

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Direct access to senior leadership

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Opportunities to improve systems and processes

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A workplace built on integrity, inclusion, accountability and respect

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Inclusive Recruitment n

Optiva is committed to a diverse, inclusive and welcoming workplace. We welcome applications from people of all backgrounds, cultures, abilities, ages and lived experiences, including Aboriginal and Torres Strait Islander peoples.

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📌 Finance and Accounts Officer - Remote (Melbourne)
🏢 Optiva
📍 Melbourne