JCA Land Consultants is a respected firm specialising in land and subdivision consulting services. We partner with developers, councils, and private landowners to deliver comprehensive consultation on land use, planning, and subdivision matters. Our team is committed to providing expert guidance and professional service across Victoria, supporting projects from conception through completion.
About the role
We are seeking an organised and detail-oriented Administration Assistant (Subdivision Officer) to join our team at our Ringwood, VIC office on a contract basis to cover maternity leave. This is a full-time administrative position offering an excellent opportunity to gain experience in the land consultancy and subdivision industry. You will be part of a collaborative team supporting the day-to-day operations of our practice, assisting with administrative tasks that keep our subdivision projects running smoothly.
What you'll be doing
- Providing comprehensive administrative support to the subdivision and land consultancy team
- Managing correspondence, emails, and phone enquiries with clients and external stakeholders
- Scheduling meetings, site visits, and coordinating diaries for staff members
- Processing invoices, and supporting financial administration
- Maintaining and updating project management systems and databases
- Coordinating with council departments, surveyors,
and external consultants as required
- Supporting the team with general office management and administrative duties
What we're looking for
- Proven experience in an administrative or office support role, ideally within a professional services environment
- Strong organisational skills with the ability to manage multiple priorities and meet deadlines
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office applications (Word, Excel, Outlook)
- Attention to detail and accuracy in all work
- Professional telephone manner and ability to interact professionally with external contacts
- Ability to work independently and as part of a team
- Familiarity with the property, planning, or construction industry is desirable but not essential
- A proactive approach to problem-solving and learning
What we offer
We pride ourselves on creating a supportive and inclusive workplace where our team can thrive. This contract role offers valuable experience within a professional consulting environment and the opportunity to develop skills in the land and subdivision sector. You will work alongside experienced professionals who are committed to supporting your success in the role. We offer a competitive salary package commensurate with experience and provide a qualified, collegial work environment focused on delivering excellent service to our clients.