Job Description

The Senior Administration Officer plays a pivotal role in maintaining the smooth operation of the office, overseeing critical financial tasks, including accounts payable, grant payments and payments.

n

The role assumes responsibility for managing documents and records while acting as the primary liaison for relevant stakeholders.

Key Outcomes: n

n
- n

Accounts Payable & Financial Management: Oversee unit accounts payable tasks, assign workflows to admin officers, process invoices in Basware, and prepare payments accurately within timeframes.

n
- n

Client Liaison: Act as the primary unit contact, resolving or escalating issues promptly to ensure seamless operational coordination.

n
- n

Processing: Review, allocate, and process log sheets and online timesheets for accuracy, facilitating manual payments when necessary to ensure timely entitlements.

n
- n

Fleet Administration: Monitor and manage fleets utilising excel spreadsheet.

n
- n

Mailbox & Communications Management: Monitor central mailboxes, distribute communications, and assign administrative tasks to maintain efficient clerical, records, and general office support.

n
- n

Stakeholder Engagement: Communicate effectively with a diverse network of stakeholders.

n
- n

Process Improvement & Compliance:



Apply deep knowledge of work practices and departmental policy guidelines to support operations while proactively identifying process improvement opportunities.

n
- n

Work Health & Safety: Contribute to a safe and healthy workplace by proactively identifying and reporting incidents, hazards, and injuries.

n

About You nn
- n

Proven Accounts Payable Experience: Skilled in high volume financial processing, invoice systems (Basware experience highly regarded), and adhering to Government financial instructions/frameworks.

n
- n

Robust Administrative & Systems Aptitude: Highly organised with experience managing shared mailboxes, processing payroll/log sheets, and managing fleet related assets.

n
- n

Clear Stakeholder Communication: Excellent interpersonal skills with the ability to collaborate smoothly across Government agencies and external stakeholders.

n
- n

Continuous Improvement Mindset: Proactive approach to refining administrative processes and adhering to WHS standards.

n

A valid SA Working with Children's Check is required for this role. n

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

#J-18808-Ljbffr

📌 Senior Administrator (Adelaide)
🏢 Randstad - Business Support
📍 Adelaide