Job Description

How does this Position contribute to our Community?

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The People and Prosperity Trainee provides administrative support to the People & Prosperity functions of Council. The role contributes to the delivery of human resources creating a positive employee experience by assisting with recruitment, onboarding, training, records management and workforce administration activities.

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What does this Position do?

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The role is designed to develop practical workplace skills and knowledge in human resources, administration and local government operations.

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- Assists with day-to-day administrative tasks that support People & Culture activities
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- Supports employee lifecycle processes, including recruitment, onboarding and training administration
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- Maintains employee records, systems and documentation under supervision
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- Provides administrative support to the People & Culture team and assists with the preparation of workforce information and reports
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- Develops knowledge and skills through workplace learning, mentoring and formal study
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Key Responsibilities

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Human Resources Administration

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- Assist with administrative tasks across the employee lifecycle
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- Prepare standard HR documents, letters and forms under guidance
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- Maintain employee records and HR systems accurately
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- Learn and follow records management, privacy and governance requirements
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Recruitment & Onboarding Support

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- Assist with recruitment administration, including:
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- Posting job advertisements
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- Organising applications
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- Scheduling interviews
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- Help prepare onboarding materials, including:
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- Induction documentation
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- New starter information packs
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- Assist with collecting and monitoring pre-employment documentation and checks.
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Training & Development Administration

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- Assist with organising training bookings and course registrations
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- Maintain training records and update compliance registers
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- Support the implementation of training and development activities
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- Assist with tracking attendance, certifications and mandatory training requirements
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Financial & Procurement Administration

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- Assist with raising purchase orders and processing invoices.
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- Maintain records relating to training and HR expenditure.
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- Support budget administration activities and record keeping.
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- Employee Services & Coordination
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- Assist with coordinating employee resources, including:
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- Uniforms
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- ID cards and photographs
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- System access requests
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- Support employee recognition, milestone tracking and staff communications.
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- Assist with wellbeing and employee engagement initiatives.
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Records & Compliance

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- Maintain employee records in accordance with Council requirements.
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- Assist with filing and record keeping in line with:
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- State Records Act requirements
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- Council policies and procedures
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- Support compliance activities, audits and reporting requirements.
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Support to Leadership and Projects

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- Provide administrative support to the Supervisor People and Customer Experience and General Manager People & Prosperity.
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Key responsibilities:

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- Follow safe work procedures and use equipment correctly
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- Report hazards, incidents, and near misses promptly
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- Participate in WHS training and consultation activities
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Any other duties within the scope of the role as reasonably directed.

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Essential Qualifications, Experience, Knowledge & Skills

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- Completion of Year 12 or equivalent, or currently undertaking relevant studies (desirable).
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- Interest in Human Resources, Business Administration, Customer Service or a related field.
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- Willingness to learn and develop skills in Human Resources and workforce administration.
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- Valuable attention to detail and ability to maintain accurate records and information.
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- High computer skills, including Microsoft Office applications.
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- Ability to follow instructions, policies and procedures.
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- Ability to maintain confidentiality and handle sensitive information appropriately.
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- Effective verbal and written communication skills.
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- Good organisational skills and the ability to manage tasks and deadlines with support.
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- Positive attitude, reliability and commitment to learning.
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Highly regarded but not essential Qualifications, Experience, Knowledge & Skills

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- Experience in administration
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- Understanding of local government or public sector environments.
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- Interest in developing a career in Human Resources, People & Culture, workforce planning or organisational development.
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Key performance indicators

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Learning & Development

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- Successfully progresses through the traineeship program and demonstrates ongoing skill development.
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Administration Accuracy

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- HR, recruitment, training and workforce administration tasks completed accurately and within agreed timeframes.
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Records & Compliance

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- Employee records and documentation maintained in accordance with Council policies and legislative requirements.
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Customer & Team Support

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- Provides professional, responsive and reliable support to employees, managers and the People & Culture team.
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Workplace Contribution

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- Demonstrates initiative, reliability, professionalism and a positive contribution to team and organisational objectives.
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Using the position description as a guide, your application should be addressed to Theressa Pitt, General Manager People and Prosperity and include, a brief cover letter addressing the key criteria of the position and your most recent resume including details of at least three employment referees.

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If you would like to learn more, please reach out to our People and Culture team at or by telephone .

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Applications will be assessed throughout the recruitment process and the opportunity to apply closes 5:00pm Friday 7th of August 2026.

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The City of Port Lincoln is an Employer of Choice, Equal Opportunity Employer and a Smoke Free Workplace

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*Junior rates apply: 17 years old and under 62% ($16.58 per hour), 18 years old is 72% ($19.26), 19 years old is 82% ($21.93 per hour) and 20 years old is 92% ($24.61 per hour) of hourly rate listed.

📌 People and Prosperity Trainee (Port Lincoln)
🏢 City of Port Lincoln
📍 Port Lincoln