We're looking for a highly organised, detail-driven Administrative Assistant to support our Managing Director.
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This is a key role within the business - not just admin. You'll be responsible for keeping operations running smoothly, ensuring financial visibility, and maintaining high standards across our systems and processes.
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Key Responsibilities
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Operations & Job Management
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- Review job files for accurate notes, photos, and documentation
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- Manage purchase orders and job-related admin
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- Monitor and log incoming calls within our system
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Financial & Performance Reporting
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- Track invoicing targets and job performance
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- Monitor gross profit across jobs and identify discrepancies
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- Prepare reports on revenue and GP across job types and business units
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Systems & Administration
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- Maintain price book and pricing files
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- Manage asset and equipment registers
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- Support invoicing accuracy and task reporting
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Project & Marketing Support
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- Assist with kitchen and bathroom project administration
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- Support social media coordination and content scheduling
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Team & Office Coordination
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- Organise weekly team catch-ups
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- Maintain office supplies and a well-run workspace
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About You
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- Highly organised with strong attention to detail
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- Comfortable working with numbers, reports, and systems
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- Proactive, reliable, and takes ownership
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- Robust communication skills
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- Experience with job management systems
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Why Join Us?
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- Long term position
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- Be part of a growing, high-performing team
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- Real opportunity to grow within the business
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If you're someone who takes pride in keeping things running at a high standard - we want to hear from you.