Job Description

Administration Officer – Organized Superstar Entry-Level Applicants Welcome n

Western Specialist Centre – Craigieburn VIC

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Administration Officer – Medical Reception
Entry-Level Applicants Welcome
Western Specialist Centre
Mainly Craigieburn / St Albans Clinics
Part-time | Medical Administration | Women’s & Children’s Health
Join our growing, multi-award-winning healthcare team

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Western Specialist Centre is continuing to grow, and we are looking for a friendly, organized and motivated Administration Officer to join our supportive team.

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This is a great opportunity for someone who enjoys working with people, can stay calm in a busy environment, and is keen to build a career in healthcare administration.

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Previous medical reception experience is helpful, but not essential. Entry-level applicants are welcome , and training will be provided.

About Western Specialist Centre n

Western Specialist Centre is a well-established, multidisciplinary specialist medical practice providing high-quality healthcare for women, children and families across Melbourne’s west and north.

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We have clinics in Werribee, St Albans and Craigieburn , with a team that includes Obstetricians, Gynecologists', Pediatricians, Allied Health professionals and other medical specialists.

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Our focus is on compassionate, professional and patient-centered care.

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This is an opportunity to work locally in a respected healthcare practice, while avoiding the stress of travelling to the CBD.

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Learn more:

About the Role n

This is a busy,



hands-on administration role where you will be part of the front-line team supporting doctors, allied health clinicians, patients and families.

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You will need to be organized, reliable, qualified and willing to learn.

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Your duties will include:

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Welcoming patients and families in a friendly and professional manner

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Managing appointments and specialist diaries

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Answering incoming calls and making outgoing calls

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Responding to email enquiries

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Typing correspondence

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Maintaining accurate patient records

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Processing billing, payments and Medicare rebates

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Supporting doctors and allied health clinicians with administrative tasks

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Providing excellent customer service in a caring healthcare environment

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Assisting with day-to-day clinic operations

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About You n

We are looking for someone who is:

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Highly organized and reliable

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Friendly, professional and well-presented

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A strong communicator

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Able to multitask in a busy environment

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Comfortable using computers and learning new systems

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Accurate with details and documentation

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A positive team player

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Calm under pressure

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Willing to learn, take initiative and grow with the team





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Previous medical reception or healthcare administration experience will be viewed favorably, but it is not essential.

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On-the-job training will be provided for the right person.

Position Details n

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Part-time position available

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Approximately 6–8 days per fortnight

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8-hour shifts

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Extra shifts may be available depending on business needs

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Must be flexible to work between 8:00 am and 7:00 pm, Monday to Friday

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Mainly based at Craigieburn / St Albans clinic with occasional Werribee

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Must be willing to provide occasional cover at other WSC locations if required

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Must be available to work Saturdays on a rotating basis, approximately one Saturday every 8–12 weeks

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On-site role only

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Training may be provided across WSC clinic locations

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Pay Rate n

Starting salary will depend on skills, experience and suitability for the role.

Why Join Western Specialist Centre? n

At Western Specialist Centre, you will be joining a warm, hardworking and supportive team that is passionate about helping women, children and families.

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We offer:

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A growing and respected healthcare workplace

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Supportive team culture

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On-the-job training

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Opportunity to develop medical administration skills

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Local work across Melbourne’s west and north

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A meaningful role supporting patient care

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A family-friendly and community-focused practice environment

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📌 Administration Officer - Organized Superstar Entry-Level Applicants Welcome (Hume)
🏢 Western Specialist Centre
📍 Hume