Job Description

This is a hands-on HR Co-ordinator role based in Sydney. You'll be the first person employees come to with HR questions, and the person who keeps the People & Culture team running day to day.

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You'll need to be comfortable with rapid pace, and happy to suggest better ways of doing things when you spot them.

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You'll report to the HR Manager and work alongside a small, practical People team.

About the company n

Our client is a SME business in Sydney. They are growing and operate across key sectors in Australia. This is an engine role style role for the HR and Talent team - you will have the ability to bring your value and get to learn along the way.

Day in the life n

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- Recruitment and onboarding
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- Running recruitment admin from end to end: posting job ads, screening applications and booking interviews
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- Doing reference checks and employment verification
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- Preparing contracts and new starter paperwork
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- Running inductions and making sure new people are set up in the systems on day one
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- Employee lifecycle
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- Processing promotions, transfers, salary changes and role changes
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- Tracking probation reviews to make sure they get done
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- Handling exit paperwork, offboarding and exit interviews
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- Keeping the HRIS and employee files accurate and up to date
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- Payroll support
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- Sending payroll accurate details on starters, leavers and changes, on time
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- Supporting salary packaging, benefits admin and the annual pay review
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- Answering manager questions on leave and attendance
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- Compliance and reporting
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- Keeping records of employment agreements, policy sign-offs, visas and right to work
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- Tracking licences, certifications and mandatory training
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- Preparing HR reports and metrics, including turnover, absenteeism and recruitment numbers
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- Keeping org charts current and supporting workforce planning data
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What you'll bring nn
- At least 2 years in an HR administration, HR co-ordinator or HR support role
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- Solid knowledge of HR admin across the employee lifecycle
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- Experience using an HRIS (Employment Hero is a big plus) and strong Excel and Word skills
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- High attention to detail, and discretion with confidential information
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- Good organisation and time management when things move quickly
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- Clear, friendly written and verbal communication
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- Experience supporting recruitment and onboarding
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- Some exposure to payroll processes and benefits admin
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- A Certificate IV, Diploma or Degree in HR, Business or a related field
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Nice to have nn
- Experience in a fast-paced environment
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- Comfort using AI tools and technology to speed up admin work
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What's on offer nn
- A broad, hands-on role in a business that is growing fast, with room to grow with it
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- Exposure to the full HR function, from recruitment through to reward and reporting
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- A small team where your ideas get heard and acted on quickly
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Frequently asked questions n

Is this a permanent role?

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Yes, this is a permanent full-time position.

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How much experience do I need?

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At least 2 years in an HR admin, co-ordinator or HR support role.

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Do I need an HR qualification?

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No, although a Certificate IV, Diploma or Degree in HR, Business or a related discipline is preferred

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📌 HR Coordinator (Sydney)
🏢 Civitas Talent
📍 Sydney