Job Description

Are you an experienced Executive Assistant who enjoys being at the centre of a busy, collaborative and positive working environment?

n

This is a great opportunity to join a global mining OEM , reporting directly to and providing high-level support to the Director of Engineering .

n

You’ll become an integral part of a highly regarded engineering team, working closely with the Director and other senior leaders to keep priorities moving, coordinate key activities and ensure the leadership team is well supported.

n

The position is currently 30 hours per week, spread across five days , and is an in-office role . It is initially offered as a 12-month contract , with the potential to move to full-time hours in the future depending on business requirements.

n

What you’ll be doing Working closely with the Director of Engineering , you’ll provide proactive executive, administrative and operational support across a broad range of activities.

n

Your responsibilities will include:

n

n
- Managing the Director’s calendar and coordinating competing scheduling priorities
n
- Organising leadership meetings, one-on-ones, staff meetings and management reviews
n
- Preparing meeting agendas, presentations, background materials and supporting documentation
n
- Taking meeting minutes and tracking decisions, actions and follow-ups
n
- Coordinating domestic and international travel, accommodation, transport and itineraries
n
- Managing expense reports, corporate card reconciliations and reimbursement submissions
n
- Drafting, editing and distributing professional communications on behalf of leadership
n




- Preparing high-quality presentations for leadership reviews, town halls and executive communications
n
- Maintaining action registers and following up with stakeholders on commitments and deadlines
n
- Tracking key deliverables and helping coordinate activities across the engineering organisation
n
- Assisting with administrative processes relating to hiring, promotions, performance management and organisational changes
n
- Coordinating leadership offsites, employee activities, customer visits and larger team events
n
- Liaising with HR, Finance and other internal business partners.
n

Executive Assistantn
12-Month Contract | 30 Hours Per Week | 5 Days In Office What we’re looking for n

You’ll be an experienced EA who is organised, proactive and comfortable working directly with senior leadership in a busy environment.

n

Ideally, you’ll bring:

n

n
- 5+ years’ experience in Executive Assistant, executive administration or office management roles
n
- Experience directly supporting director-level or executive leaders
n
- Strong Microsoft 365 skills across Outlook, Teams, Word, Excel, PowerPoint and SharePoint
n
- Excellent organisational and time-management skills
n




- Strong written and verbal communication skills
n
- The ability to juggle multiple priorities and deadlines
n
- A professional approach and excellent attention to detail
n
- Sound judgement and the ability to handle confidential information appropriately
n
- Strong stakeholder management and relationship-building skills
n
- A proactive approach with the confidence to take ownership and follow things through.
n

n

Experience coordinating international travel, supporting global teams or providing project coordination would be highly regarded.

n

Why consider this opportunity? This is a great opportunity to work directly with a Director of Engineering while becoming part of a positive, professional and welcoming team within a major global organisation.

n

You’ll have plenty of variety and responsibility, with the opportunity to build solid relationships across the engineering organisation and broader business.

The details: n

n
- 12-month contract
n
- 30 hours per week
n
- Hours spread across five working days
n
- In-office position
n
- Reporting directly to the Director of Engineering
n
- Potential to transition to full-time hours in the future, subject to business needs
n
- Positive, supportive and collaborative team environment
n
- Opportunity to work within a leading global mining OEM
n

n

If you’re an experienced Executive Assistant who enjoys supporting senior leadership, keeping things organised and being an important part of a great team, we’d love to hear from you.

#J-18808-Ljbffr

📌 Executive Assistant (Brisbane)
🏢 Task Recruitment
📍 Brisbane