Job Description

Executive Assistant 12 month contract| Global finance firm n

An exciting opportunity has arisen for an experienced and highly organised Executive Assistant to join a leading global financial services organisation, providing dedicated support to two Managing Directors.

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This is a fantastic opportunity for a proactive, polished and confident EA who thrives in a fast-paced environment, enjoys working closely with senior executives and can effortlessly manage competing priorities.

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The Role Working alongside two Managing Directors, you will play an integral role in ensuring their day-to-day operations run smoothly. This is a busy, high-touch position requiring exceptional organisational skills, discretion and the ability to anticipate needs.

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Key responsibilities include:

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- Managing complex and frequently changing calendars, coordinating meetings across multiple time zones.
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- Arranging extensive domestic and international travel, including itineraries and logistics.
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- Processing expenses and reconciliations.
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- Acting as a key point of contact for senior internal stakeholders and external clients.
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- Coordinating internal and external meetings, events and client engagements.
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- Maintaining accurate client information and contact records within CRM systems.
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- Handling confidential information with professionalism and discretion.
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- Working collaboratively with the broader EA team to ensure seamless support across the business.
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An exciting opportunity has arisen for an experienced and highly organised Executive Assistant to join a leading global financial services organisation, providing dedicated support to two Managing Directors.

n

This is a fantastic opportunity for a proactive, polished and confident EA who thrives in a fast-paced environment,



enjoys working closely with senior executives and can effortlessly manage competing priorities.

n

The Role Working alongside two Managing Directors, you will play an integral role in ensuring their day-to-day operations run smoothly. This is a busy, high-touch position requiring exceptional organisational skills, discretion and the ability to anticipate needs.

n

Key responsibilities include:

n

n
- Managing complex and frequently changing calendars, coordinating meetings across multiple time zones.
n
- Arranging extensive domestic and international travel, including itineraries and logistics.
n
- Processing expenses and reconciliations.
n
- Acting as a key point of contact for senior internal stakeholders and external clients.
n
- Coordinating internal and external meetings, events and client engagements.
n
- Maintaining accurate client information and contact records within CRM systems.
n
- Handling confidential information with professionalism and discretion.
n
- Working collaboratively with the broader EA team to ensure seamless support across the business.
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To be successful, you will ideally have:

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- A minimum of 5 years' experience supporting senior executives, ideally at MD or C-suite level.
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- Experience within banking, financial services or another fast‑paced corporate environment highly regarded.
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- Exceptional diary management skills and experience coordinating complex international travel.
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- Strong proficiency in Microsoft Office, particularly Outlook, Excel, Word and PowerPoint.
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- Experience expense management systems.
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- Excellent communication skills and a polished, qualified manner.
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- Strong attention to detail and the ability to remain calm under pressure.
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- A proactive approach, with the confidence to work autonomously and anticipate executive need
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📌 Executive Assistant 12 month contract| Global finance firm (Sydney)
🏢 GOW Recruitment
📍 Sydney