Job Description

Role Purpose

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The Administration Assistant will be responsible for
n supporting the effective day-to-day administration of the DLUX Australia
n office.

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The role will coordinate office operations, employee
n requirements, vendors, travel and logistics, documentation and general
n administrative activities while working closely with the People & Culture
n and Corporate Services teams.

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The successful candidate should be organized, dependable,
n service-oriented and comfortable taking ownership of administrative matters
n from initiation through to closure.

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Key Responsibilities

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Office Administration

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- Support
n the smooth day-to-day operation of the Sydney office.

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- Maintain
n a professional, organized and welcoming office environment.

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- Coordinate
n office supplies, stationery, pantry requirements and other consumables.

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- Coordinate
n with building management and external service providers for office-related
n requirements.

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- Monitor
n office maintenance requirements and ensure issues are followed through to
n closure.

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- Assist
n with meeting room arrangements and internal/external meetings.

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- Receive
n and coordinate deliveries, couriers and business correspondence.

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- Maintain
n appropriate administrative records, files and trackers.

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Employee & People Support

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- Provide
n administrative support for employee onboarding and offboarding activities.

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- Coordinate
n workplace access, keys, equipment and other joining requirements.

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- Assist
n People & Culture with maintaining employee documentation and
n administrative records.

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- Support
n new employees and employees travelling or relocating to Australia with
n practical office and administrative requirements.

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- Assist
n in coordinating employee engagement activities, meetings and company
n events.

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- Handle
n employee information and company records with appropriate confidentiality.

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Requirements n

Travel & Logistics

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- Assist
n with business travel arrangements, including flights, accommodation and
n local transportation, where required.

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- Coordinate
n accommodation and logistical requirements for employees travelling to
n Australia on business assignments.

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- Maintain
n travel-related records and supporting documentation.

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- Coordinate
n with employees and relevant internal teams to ensure travel arrangements
n are completed on time.

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Vendor & Procurement Coordination

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- Coordinate




n with approved vendors and service providers for office-related
n requirements.

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- Obtain
n quotations and supporting information for administrative purchases where
n required.

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- Assist
n with purchase requests and maintain supporting records.

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- Verify
n that invoices are supported by appropriate documentation before forwarding
n them for processing.

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- Follow
n up with vendors regarding service delivery, invoices and outstanding
n actions.

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- Maintain
n vendor contact information and relevant administrative documentation.

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Assets & Facilities Support

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- Assist
n with maintaining records of office assets, equipment, keys and access
n cards.

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- Coordinate
n allocation and return of company assets in collaboration with IT and
n People & Culture.

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- Assist
n with periodic physical verification of office assets.

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- Report
n facilities, safety, security or maintenance concerns promptly and
n coordinate corrective action.

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Documentation & Compliance Support

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- Maintain
n organized electronic and physical administrative records.

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- Assist
n with documentation required for internal audits, certifications, insurance
n and other compliance activities.

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- Support
n record keeping in accordance with company policies and applicable
n requirements.

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- Ensure
n sensitive company and employee information is handled securely and
n confidentially.

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General Business Support

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- Provide
n administrative support to management and other teams as reasonably
n required.

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- Assist
n with scheduling meetings, preparing documents and coordinating business
n activities.

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- Track
n assigned actions and follow up with relevant stakeholders for timely
n closure.

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- Identify
n administrative inefficiencies and suggest practical improvements to
n processes.

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Qualifications & Experience

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- Diploma,
n Bachelor's degree or equivalent qualification in Business Administration,
n Management or a related discipline is desirable.

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- Approximately 1–3 years of experience in office administration, coordination,
n business support or a similar role.





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- Experience
n working in a qualified services, consulting or technology environment
n would be advantageous.

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- Familiarity
n with Australian workplace practices and office administration would be
n beneficial.

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Skills & Competencies

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- Strong
n organizational and time-management skills.

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- Good
n written and verbal communication skills.

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- Strong
n attention to detail and accuracy.

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- Ability
n to manage multiple activities and priorities simultaneously.

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- Good
n working knowledge of Microsoft Office or similar business productivity
n tools.

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- Ability
n to maintain accurate records and documentation.

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- Professional
n and courteous approach when dealing with employees, vendors, clients and
n visitors.

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- Ability
n to handle confidential information appropriately.

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- Proactive
n approach to identifying and resolving administrative issues.

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- Ability
n to work independently while collaborating effectively with teams across
n Australia and India.

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What We Expect

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At DLUX Tech, we expect our team members to demonstrate:

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Ownership – Take responsibility for assigned
n activities and follow them through to completion.

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Accountability – Deliver on commitments and
n communicate early when there are challenges.

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Attention to Detail – Maintain accuracy in
n documentation, records and administrative activities.

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Responsiveness – Support employees and business
n requirements promptly and professionally.

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Collaboration – Work effectively with colleagues
n across functions and locations.

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Continuous Improvement – Look for practical ways to
n make administrative processes simpler and more efficient.

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Benefits n

Success in this position will be reflected through:

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- Smooth
n and reliable day-to-day office operations.

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- Timely
n closure of administrative requests and issues.

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- Accurate
n and up-to-date administrative and asset records.

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- Effective
n coordination with employees, vendors and internal stakeholders.

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- Well-managed
n onboarding, travel and logistical requirements.

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- Minimal
n administrative escalations caused by missed follow-ups.

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- Consistent
n compliance with DLUX policies and procedures.

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The responsibilities outlined above are intended to describe
n the general nature of the role and may evolve as DLUX Tech's Australian
n operations continue to grow.

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📌 Administration & Operations Assistant (Sydney)
🏢 DLUX TECH
📍 Sydney