At TMX Transform, we partner with some of the world’s leading brands to transform supply chains and deliver operational excellence. We’re looking for an energetic, highly organised, and people-focused Office Coordinator to join our Melbourne office.
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This role with help shape the employee and client experience, create a welcoming and high-performing workplace environment and keep our operations running smoothly. If you thrive in a fast-paced environment, this could be the role for you!
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Key responsibilities:
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Office Coordination:
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- Oversee day-to-day office operations and ensure smooth functioning of administrative processes.
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- Maintain office supplies inventory, anticipate needs, and reorder supplies as necessary.
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- Coordinate office maintenance and repairs, liaising with vendors and service providers such as cleaners.
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- Oversee the company merchandise, maintaining stock levels and being the point of contact for all staff orders.
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- Provide support with employee laptop set up, onboarding to ensure a smooth experience for employees.
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Team support:
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- Provide administrative support to the leadership team, including assistance with C-Suite expense management.
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- Act as a key support point for the broader Melbourne team, helping keep operations organised and connected.
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- Take ownership of welcoming clients,
while maintaining meeting space at all times.
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Event Coordination:
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- Plan and organise company events, meetings, catering arrangements, and logistics.
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- Assist in coordinating team-building activities and special events to foster a positive work environment.
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Financial Administration:
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- Assist in monitoring budgets for office expenses, ensuring adherence to financial guidelines.
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- Support with the administration of our project management systems and consolidation.
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Qualifications:
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- Previous experience in an office manager or similar role would be desired.
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- Proficiency in Microsoft Office Suite
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- Strong organisational and time management skills, with the ability to prioritise tasks effectively.
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- Excellent interpersonal and communication skills, both written and verbal.
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Behaviours/Key Attributes:
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- Strong communication skills, with a cooperative and approachable style.
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- Excellent organisational and multitasking abilities. Strong written and verbal communication skills.
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- Proactive, can-do attitude with willingness to learn.
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- Strong at building ongoing stakeholder relationships with an extroverted nature, not afraid to approach new people
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- Flexibility and adaptability to changing priorities and deadlines.
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