Job Description

Deputy Company Secretary – Top 200 ASX Listed n

Greenfields Executive Recruitment & Search – Sydney NSW

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Our client is an established ASX-listed organisation seeking a Deputy Company Secretary to support its corporate governance and company secretarial functions. Reporting to the General Counsel & Company Secretary, the role will provide advice and support to the Board and Directors and assist with the development and implementation of governance frameworks.

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The organisation supports a diverse and inclusive workplace, with opportunities for professional development and a focus on employee wellbeing and adaptable working practices.

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Key Responsibilities

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- Support the General Counsel & Company Secretary in coordinating Board meetings, including attending meetings and preparing minutes.
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- Manage end-to-end Board processes, including meeting schedules, Board papers and electronic Board management systems.
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- Provide advice on corporate governance matters and support the implementation of the organisation’s governance framework.
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- Support compliance with the Corporations Act, ASX Listing Rules and other applicable legislation.
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- Coordinate the preparation of the Annual Report, ensuring relevant legal and governance requirements are met.
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- Coordinate the Annual General Meeting and other shareholder meetings as required.
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- Maintain Board and committee charters, governance policies and associated registers.
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- Manage company secretarial requirements for subsidiaries, including statutory reporting obligations and meeting administration.
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- Oversee share registry matters and support corporate actions, including dividend payments, capital management initiatives and employee share plans.
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- Coordinate external audit requests relating to minutes and statutory records.
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- Manage the release of approved market announcements and assist with drafting routine announcements in line with continuous disclosure requirements.
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- Manage regulatory lodgements and notifications, including those required by ASIC.
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The Role n
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Our client is an established ASX-listed organisation seeking a Deputy Company Secretary to support its corporate governance and company secretarial functions. Reporting to the General Counsel & Company Secretary, the role will provide advice and support to the Board and Directors and assist with the development and implementation of governance frameworks.

n

The organisation supports a diverse and inclusive workplace, with opportunities for professional development and a focus on employee wellbeing and flexible working practices.

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Key Responsibilities

n

n
- Support the General Counsel & Company Secretary in coordinating Board meetings, including attending meetings and preparing minutes.
n
- Manage end-to-end Board processes, including meeting schedules, Board papers and electronic Board management systems.
n
- Provide advice on corporate governance matters and support the implementation of the organisation’s governance framework.
n
- Support compliance with the Corporations Act, ASX Listing Rules and other applicable legislation.
n




- Coordinate the preparation of the Annual Report, ensuring relevant legal and governance requirements are met.
n
- Coordinate the Annual General Meeting and other shareholder meetings as required.
n
- Maintain Board and committee charters, governance policies and associated registers.
n
- Manage company secretarial requirements for subsidiaries, including statutory reporting obligations and meeting administration.
n
- Oversee share registry matters and support corporate actions, including dividend payments, capital management initiatives and employee share plans.
n
- Coordinate external audit requests relating to minutes and statutory records.
n
- Manage the release of approved market announcements and assist with drafting routine announcements in line with continuous disclosure requirements.
n
- Manage regulatory lodgements and notifications, including those required by ASIC.
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Essential Qualifications & Experience n
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- Relevant tertiary qualifications.
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- Governance qualifications and membership of the Governance Institute of Australia.
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- At least seven years’ company secretarial experience within an ASX-listed environment.
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- Strong knowledge of company secretarial practices, ASX Listing Rules and the ASX Corporate Governance Council’s Principles and Recommendations.
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- Demonstrated ability to provide commercially focused governance advice and support.
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- Excellent communication, interpersonal and drafting skills.
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- Strong attention to detail, organisational skills and the ability to manage competing priorities with minimal supervision.
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- A methodical approach and a high standard of integrity and professional ethics.
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📌 Deputy Company Secretary - Top 200 ASX Listed (Sydney)
🏢 Greenfields Executive Recruitment & Search
📍 Sydney