Job Description

Swanbank Admin and Manufacturing Coordinator n

Bring your organisation, accuracy and initiative to a hands-on site coordination role.

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Castlegate James is seeking a capable and detail-focused Site Administration & Manufacturing Coordinator to support our Swanbank operations. Reporting to the Site Manager, you will help keep day-to-day administration, transport documentation, order processing, weighbridge ticketing, compliance records and site reporting running smoothly.

What you’ll do n

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- Provide practical administrative support to the Site Manager, logistics team and site operations.
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- Process orders, production information, purchase orders and end-of-month reconciliations accurately and on time.
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- Manage weighbridge tickets, delivery documentation and D365 entries for product sales and inbound deliveries.
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- Liaise professionally with suppliers, service providers and transport providers regarding schedules and order information.
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- Maintain organised, audit-ready files, registers, document control and traceability records.
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- Support visitor and contractor administration, permits and sign-in documentation.
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- Assist with inventory records and report discrepancies for review.
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- Maintain safety and compliance records and provide administrative support for incidents,



hazards and site reporting.
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What you’ll bring nn
- Experience in a similar administration or coordination role, ideally in a manufacturing, logistics or operational environment.
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- Strong attention to detail and well-developed reconciliation skills.
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- Confident written and verbal communication, with a skilled approach to resolving issues.
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- Proficiency in Microsoft Excel and Word.
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- The ability to plan, prioritise and meet deadlines in a fast-paced environment.
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- Sound judgement, discretion and a high level of professionalism and confidentiality.
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- Experience with Microsoft Dynamics 365 Finance & Operations would be advantageous.
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Why join us? n

This part-time ("25 hours per week") opportunity offers a varied role at the centre of our Swanbank site, where your accuracy and organisation will make a visible contribution to safe, efficient operations. You’ll work closely with site and support teams and build broad experience across administration, logistics, manufacturing coordination and compliance.

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Castlegate James is committed to providing a safe and respectful workplace. Applicants must be willing to follow all site safety requirements and procedures.

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📌 Swanbank Admin and Manufacturing Coordinator (Brisbane)
🏢 Castlegate James Australasia
📍 Brisbane