Job Description

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Summary:

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We are seeking a highly organised and proactive Executive Assistant to provide comprehensive administrative support to our senior executives. The ideal candidate will possess exceptional communication skills, a keen eye for detail and the ability to handle multiple tasks simultaneously while maintaining confidentiality and professionalism.

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Responsibilities:

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Administrative Support

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- Plan, organise and manage Board and management team meetings, ensuring effective communication with Directors including preparing agendas, taking minutes and following up on action items.
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- Prepare correspondence, reports and presentations.
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Communication

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- Serve as a point of contact between executives and internal/external stakeholders. Handle phone calls, emails and other communications with discretion and professionalism.
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Project Management

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- Assist with project coordination including managing all projects in ClickUp, tracking progress, preparing reports and ensuring deadlines are met.
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- Coordinate cross-functional teams to ensure successful project completion.
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Office Management

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- Oversee office supplies, equipment maintenance and other administrative tasks as needed.
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IT

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- Work closely with our IT consultants to ensure the security and efficiency of organisational systems.
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- Manage onboarding and offboarding of staff.
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People and Culture

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- Promote and nurture a positive and inclusive organisational culture.
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- Lead initiatives related to employee engagement, development and retention.
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- Manage uniforms including ordering and distribution.
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Requirements

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- Proven experience as an executive assistant or similar role. Experience in the hospitality sector is a plus.
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- Exceptional organisational and time-management skills. Proficient in Google Workspace, Microsoft Office 365, ClickUp and familiarity with office management software.
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- Excellent verbal and written communication skills. Ability to interact effectively with all levels of the organisation.
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- Strong attention to detail and accuracy. Ability to handle sensitive information with discretion.
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- Ability to work independently, prioritise tasks and adapt to changing priorities in a rapid-paced environment.
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- Bachelor’s degree in Business Administration, Management or a related field is preferred.
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- Maintain confidentiality regarding sensitive company information and executive matters.
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📌 Executive Assistant (Sydney)
🏢 DTL Entertainment Group Pty
📍 Sydney