Job Description

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Aspen Medical is seeking a proactive and organised Facilities Coordinator to join our Corporate Services team in Brisbane . Reporting to the General Manager Corporate Services, you will coordinate the safe, efficient and professional operation of our five Australian corporate facilities across Canberra, Brisbane and Perth.

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This role combines facilities operations, contractor management, maintenance coordination and compliance, with opportunities to improve workplace services across our national portfolio.

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Key Responsibilities

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- Coordinate planned and reactive maintenance, servicing and repairs across our corporate facilities.
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- Manage relationships with landlords, building managers, contractors and service providers.
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- Maintain lease, utility, asset, access, maintenance and compliance records.
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- Coordinate workplace inspections, contractor inductions and hazard rectification in consultation with the Health and Safety Manager.
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- Coordinate office moves, minor fit-outs, refurbishments and workspace reconfigurations.
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- Monitor facilities budgets and expenditure, obtain quotations and review invoices against approved work.
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- Coordinate responses to facilities incidents and workplace disruptions.
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- Report on maintenance, contractor performance, expenditure, compliance and improvement initiatives.
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- Support Brisbane office onboarding, workstation allocation, meeting room readiness and office activities.
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Essential Criteria:

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- Minimum of 12 months' relevant experience in facilities coordination, workplace operations, property services or corporate services, including responsibility for multiple sites or a dispersed property portfolio.
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- Experience coordinating contractors, suppliers and service providers.
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- Experience managing budgets and operational expenditure.
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- Strong communication, stakeholder engagement and problem-solving skills.
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- Excellent organisational skills and attention to detail.
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- Ability to manage competing priorities with initiative, accountability and professionalism.
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- A current Australian driver licence and willingness to undertake periodic interstate travel.
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- Availability to attend facilities outside standard business hours when reasonably required.
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Desirable Criteria:

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- Qualifications in facilities management, property, building services, work health and safety, or business administration.
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- Experience using Microsoft 365 and facilities management systems.
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- Experience coordinating workplace onboarding.
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- Experience working in a corporate, healthcare, regulated or multi-site environment.
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What we offer

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- A Brisbane-based role with responsibility across a national facilities portfolio.
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- Varied work spanning workplace operations, maintenance and facilities projects.
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- Opportunities to introduce practical service improvements and workplace efficiencies.
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- Access to a 24/7 Employee Assistance Program.
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- The opportunity to contribute to a global healthcare organisation with a robust social purpose.
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Apply now! For further inquiries, please contact Muhammad Sulaiman at .

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Aspen Medical values diversity and inclusion and encourages applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples, LGBTQIA+ communities, and those from diverse cultural backgrounds. We also welcome applications from ADF veterans with relevant experience.

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📌 Facilities Coordinator (Petrie Terrace)
🏢 Aspen Medical
📍 Petrie Terrace