Job Description

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- Supporting specified Assistant Company Secretaries and/or Company Secretaries with the delivery of corporate secretarial services and ASIC compliance to their clients.
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- This would include:n n
- Dealing with company changes, such as officer changes, share transfers, company address and name changes, and company incorporations and de-registrations, including preparing the required resolutions and ASIC forms.
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- Lodging financial statements with ASIC.
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- Advising clients on ASIC compliance.
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- Compiling and distributing client board packs.
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- Maintain and update internal and client registers.
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- Overseeing the ASIC annual company statements and solvency resolution process.
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- Providing company secretarial support and managing ASIC compliance for a portfolio of companies, including responsibility for client billing.
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- Handling client mail received at the registered office (including scanning and distributing mail to respective client owners).
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- Providing administrative support to team management. This includes:
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- Preparing, co-ordinating and processing ASIC annual company statements and solvency resolutions.
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- Dealing with company changes, such as officer changes, share transfers, company address and name changes, and company incorporations and de-registrations, including preparing the required resolutions and ASIC forms.
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- Completing and lodging ASIC forms and notifications with other Government bodies.
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- Providing advice on ASIC compliance.




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- Compiling and distributing client board packs.
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- General administration tasks, including scanning, filing and data entry.
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- Supporting the Assistant Company Secretaries and Company Secretaries with the delivery of corporate secretarial services and ASIC compliance to their clients.
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- Maintaining internal databases, including billing records, and compliance registers.
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Requirements nn
- Knowledge of the Corporations Act, ASIC and internal Company requirements would be beneficial.
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- At least 12 months practical experience with ASIC compliance and corporate secretarial administration.
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- Detailed knowledge of ASIC forms and compliance.
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- Experience with the collation of board packs.
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- Outstanding verbal and written communication skills.
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- The ability to work both autonomously and as a member of a team.
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- Excellent attention to detail.
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- Excellent organisational skills with the ability to prioritise work and meet deadlines.
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- Excellent customer/client service skills, preferably with experience working in a client-facing role.
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- Good customer service and relationship management skills.
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- Excellent verbal and written communication skills.
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- Highly organised, able to priorities and manage multiple tasks.
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- Good attention to detail and accuracy.
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- Ability to work effectively under pressure.
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- Works well in a team workplace.
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📌 Company Secretarial Administrator (Newcastle)
🏢 Boardroom Pty
📍 Newcastle