Job Description

Our client is an established architecture practice with a strong portfolio of projects across a range of sectors. They are now seeking an experienced and proactive Administration Coordinator to join their team on a part time basis.

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This is a varied role combining senior-level support and general office coordination. You will play an important role in keeping the studio organised and supporting the team across projects and day-to-day operations.

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Provide administrative and diary support to senior leadership.

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Coordinate meetings, appointments and changing schedules.

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Prepare meeting materials, documentation and follow-up actions.

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Assist with correspondence and general communication.

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Prepare, format and issue reports, proposals and submissions.

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Maintain accurate project files, records and documentation.

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Provide administrative support to the team throughout the project lifecycle.

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Assist with the preparation and organisation of project documentation.

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Manage incoming calls and general enquiries.

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Coordinate office supplies, stationery and day-to-day studio requirements.

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Assist with onboarding administration and wider business support.

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Organise internal meetings, team events and office activities.

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nSkills & Experience n
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4+ years' experience in an Administration Assistant, Team Assistant, Office Coordinator or similar role.

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Experience within architecture, design, property, construction or professional services will be highly regarded.

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Strong organisational and time management skills.

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Ability to manage multiple priorities and deadlines effectively.

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Excellent attention to detail and a high level of accuracy.

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nREFERENCE Emily Lodola #74417 n
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📌 Administration Coordinator (Sydney)
🏢 Bespoke Careers
📍 Sydney