Job Description

Office Administrator (Accounts Payable) | Construction n

Office Administrator (Accounts Payable) | Construction

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WOW Recruitment is seeking an exceptionally organised Accounts Payable & Office Administrator to join our clients' dynamic team within the construction industry. If you have a proactive, with a "can do" attitude and thrive ina varied environment, this role could be for you!

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Our client is an established and growing player in the Australian construction sector, delivering major projects and respected within the market. They foster a collaborative, tight-knit team environment that values collaboration, efficiency and a hands-on approach to doing what needs to be done for braoder business objectives. Operating with strong internal leadership, they offer a stable, supportive workspace where your administrative and financial flair will directly impact the success of their projects.

Benefits n

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- Varied & Dynamic Role: Enjoy a unique blend of core accounts payable functions, high-level project administration and direct support for the Executive team - with visability across construction projects
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- Supportive Leadership: Work closely with the CFO, Managing Director and Project Managers who value your insights and efficiency.
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- Modern Workspace: Join a company that values technology, actively looking for ways to refine systems and leverage AI to enhance productivity.
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You Will Be nn
- Managing Accounts Payable: Reviewing, verifying, and processing supplier invoices against purchase orders and project costing spreadsheets, alongside manually uploading payments into Westpac.
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- Supporting the Executive Team: Providing direct administrative assistance to the MD and CFO across HR, IT, legal,



commercial and finance matters, including meeting minutes and spreadsheet upkeep (Fixed Asset Registers, Insurance schedules).
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- Driving Project Admin: Coordinating project travel (flights, accommodation, car hire), managing subcontractor databases, checking compliance documentation, and tracking service provider inductions and timesheets.
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- Maintaining Data & Spreadsheets: Ensuring total accuracy between Xero and internal project tools, plus designing and updating Approved Supplier Spreadsheets.
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- Overseeing Office Operations: Managing office logistics, stationary orders, catering, and team functions, while assisting the Business Development team with marketing presentations and tenders when needed.
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You Are nn
- Experienced in Finance & Admin: You bring strong competence in accounts payable, manual payment banking platforms and general office administration.
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- Systems Savvy: You are proficient in the Xero accounting system and skilled across MS Office products (particularly Excel, Word, and PowerPoint). An understanding of AI and its workplace benefits is highly regarded.
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- A Project-Minded Professional: You ideally possess construction or heavy industry experience and can comfortably handle project-based budgeting, supplier compliance, and site visits as required.
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- Meticulous & Resilient: You have a keen eye for detail, proofreading skills and the capability to manage structured finance processes within an environment that has both busier and quieter periods.
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- A Communicator & Collaborator: You possess excellent written and verbal communication skills, allowing you to build robust working relationships with project managers, consultants and subcontractors.
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📌 Office Administrator (Accounts Payable) | Construction (Sydney)
🏢 Wow Recruitment
📍 Sydney