Job Description

Australian Securities Exchange – Sydney NSW

ASX: Powering Australia's financial markets Why join the ASX? n

When you join ASX, you're joining a company with a solid purpose - to power a stronger economic future by enabling a fair and dynamic marketplace for all.

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In your new role, you'll be part of a leading global securities exchange with a strong brand. We are known for being a trusted market operator and an exciting data hub.

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We are more than a securities exchange!

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The ASX team brings together talented people from a diverse range of disciplines.

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We run critical market infrastructure, with 1 in 3 people employed within technology. Yet we have a unique complexity of roles across a range of disciplines such as operations, program delivery, financial products, investor engagement, risk and compliance.

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We're proud to foster a workplace where diversity is celebrated and inclusion is part of our everyday culture. Our employee-led networks champion LGBTIQ+ inclusion, promote gender equality, accessibility and wellbeing, inspire giving and volunteering, and celebrate cultural and religious events, creating a sense of belonging for all. As an AWEI Bronze employer and member of the Champions of Change Coalition for gender equality, we're committed to a fair and inclusive workplace where everyone can thrive.

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About the team:

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An opportunity for an experienced company secretary to join a top-talent, dynamic and diverse team at the centre of Australia's financial markets.

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The ASX Group Company Secretariat function supports effective governance for ASX Group's legal entities (other than the Clearing and Settlement entities) by delivering high-quality Board services, maintaining governance processes, supporting compliance with statutory, regulatory and licence obligations, and enabling clear, timely and effective engagement between directors, management and regulators.

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What you will be doing:

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- Bring your strong passion for corporate governance to a leading in-house team working at the centre of listed company regulation and governance
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- Deliver high-quality and leading-edge governance practices
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- Use your strong communication, collaboration and organisational skills to help ASX deliver high-quality Board meetings, papers and other services
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- Work collaboratively with cross functional teams, interact directly with Boards and Senior Management across ASX Group and produce high-quality communications
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- Share your knowledge,



skills and experience to lift capabilities across the company secretariat team and the broader business
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- Continue to develop as a company secretary in an engaging and challenging environment
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- Develop peer external and internal contacts
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Achievement of strong governance outcomes nn
- Contributing to the development of a strong and diverse corporate governance practice, including continuous disclosure and other Listing Rules issues, directors' duties, conflicts management, executive accountability and remuneration
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- Ensuring strong processes are in place and operating effectively to ensure full compliance by ASX with its listing rule and statutory obligations
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- Supporting the Head of Company Secretariat, ASX Group to service ASX's Boards and Committees capably and proactively, including meetings, workshops, director education programs, and related documentation and communications
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- Providing company secretarial support to committees, from agenda planning to minute taking and everything in between
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- Working effectively with all business functions on Board papers and presentations and other team-oriented processes
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- Timely and effective regulatory reporting and engagement across the range of ASX's statutory obligations and other requirements
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Collaborating with colleagues and effective stakeholder engagement nn
- Collaborating with internal colleagues to improve and maintain the quality of Board papers and other materials
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- Reviewing Board and committee papers to support executives and management in providing high quality material for directors
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- Developing and providing training on preparing board papers
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- Helping to ensure strong communication between management and Boards to support a "no surprises" approach
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- Liaising with investors, regulators, professional and industry bodies and others to support on-going constructive two-way relationships
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- Developing corporate governance resources and bringing new ideas and experiences to ASX's Company Secretariat team
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What you will bring: n

Must have

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- Built your skills and reputation in a challenging in-house role
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- Practiced in corporate governance, developing a thorough knowledge of the Corporations Act and a good practical understanding of corporate governance and the ASX Listing Rules
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- 5 or more years experience with a proven ability to work independently
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- Strong academic and professional qualifications
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- Won the respect and recognition of your peers for integrity and governance excellence
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- Confidence and capability to work independently, with the judgement to communicate and escalat(e) where needed
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- Strong ethics and ability to establish a high level of trust
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- Ability to communicate effectively and appropriately with directors, senior management and staff members
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- Ability to develop strong internal and external networks
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- Attention to detail and factual accuracy
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- Understanding and enjoyment of the contribution and potential of the role
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- Personal commitment to growth
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- A "team player" attitude: prepared to pitch in to help others and share your knowledge and experience
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- A collaborative and collegiate style, and strong presentational and influencing skills
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Nice to have

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- Experience in regulated Australian listed companies with a strong reputation for governance and compliance
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- A demonstrated commitment to best practice corporate governance through education, industry involvement or otherwise
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- Experience in financial services or another highly-regulated industry
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- Dealing with regulators in Australia or overseas
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We make hiring decisions based on your skills, capabilities and experience, and how you'll help us to live our values.

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If you need any adjustments during the application or interview process to help you present your best self, please let us know at *******@asx.com.au.

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At ASX Group, our diverse workforce is essential to build and maintain a fair and dynamic marketplace. We support flexible working and offer hybrid working options. Even if our roles are advertised as full-time, we encourage you to apply if you are interested in part-time or other flexible working arrangements.

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We will arrange for successful candidates to have background checks, including reference and police checks, completed as part of the on-boarding process.

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To be considered for this position, candidates must be legally authorised to work in Australia on a permanent basis without any restrictions.

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📌 Deputy Company Secretary, ASX Group (Sydney)
🏢 Australian Securities Exchange
📍 Sydney