SustainRecruit is a specialist recruitment business operating nationally across Australia and part of the global TXM Group. Specialising in Technology & Transformation, Operations, Risk and Compliance recruitment, delivering high‑quality recruitment solutions that drive real results.

We're seeking a Recruitment Administrator to provide high‑level administrative support across the recruitment lifecycle and work closely with our consultants to ensure an efficient, candidate‑friendly and compliant recruitment process.

This role is ideal for someone who thrives on organisation, enjoys working with people, and takes pride in keeping things running smoothly behind the scenes.

Role overview

Responsible for delivering high‑level administrative support to ensure an efficient, candidate‑friendly, and compliant recruitment process.

Key duties & responsibilities

Process administration
Posting job vacancies across SEEK, LinkedIn and company platforms
Managing recruitment inboxes and responding to enquiries in a timely manner
Reviewing applications and conducting initial candidate vetting
Handling applicant and candidate queries professionally
Coordinating interviews between candidates and hiring managers




Managing calendars and booking meeting rooms (virtual and in‑person)
Preparing employment contracts and recruitment documentation
Conducting reference checks
Managing onboarding and compliance documentation for recent starters and contractors
Maintaining accurate and up‑to‑date data in the ATS
Generating reports to support recruitment activity

About you
Strong administration or coordination experience (recruitment experience is an advantage but not essential)
Excellent attention to detail and follow‑through
Clear, professional written and verbal communication skills
Confidence managing multiple tasks and priorities
A proactive, organised and reliable working style
Comfort working with systems, data and documentation
A qualified, people‑focused approach

What we offer
A supportive, professional working setting
Exposure to a national recruitment business
The backing and infrastructure of a well‑established global recruitment group
Hybrid working options available

If you want to play a meaningful role in a high‑performing recruitment team, we'd love to hear from you.

📌 Recruitment Administrator Melbourne (Australia)
🏢 Sustainrecruit
📍 Australia