About the Company
An exciting opportunity exists for a highly capable, proactive and autonomous Executive Assistant to
support two Directors within a high-growth property and investment environment.
This is a pivotal role sitting at the centre of a
fast-paced, entrepreneurial business
, providing
high-level executive support
while acting as a trusted extension of leadership across both strategic and operational priorities.
Offered as a
12-month maternity leave contract
, this role provides the opportunity to join a highly collaborative business known for its strong culture, connected team setting, and genuine investment in its people.
Benefits
Annual bonus structure
Onsite parking provided
Fully equipped onsite gym
Regular social events and company-wide celebrations
Opportunity to sit within leadership discussions and contribute beyond traditional EA responsibilities
Highly collaborative, high-performing office environment
About the Role
You will act as the key coordination point for two Directors, ensuring seamless diary management, communication flow, stakeholder engagement, travel coordination, and operational support across a dynamic and fast-moving business.
Supporting one highly driven and rapid-paced Director alongside a secondary Director, this role requires someone who thrives operating as a true business partner;
anticipating needs, solving problems before they arise, and keeping multiple moving pieces operating seamlessly.
This is far more than a traditional Executive Assistant role.
You will become deeply
embedded within the leadership team, contributing to discussions, supporting business initiatives, and acting as a trusted right-hand.
The successful candidate will be highly organised, commercially minded, proactive,



and confident operating within an setting that moves quickly and requires initiative.
Key Responsibilities
Provide proactive, high-level Executive Assistant support across professional and personal matters
Manage complex diary coordination, scheduling, and competing priorities
Coordinate domestic and international travel arrangements and detailed itineraries
Manage inboxes, communications, and stakeholder engagement on behalf of Directors
Provide personal assistant support including appointments, lifestyle coordination, and ad hoc requirements
Act as a trusted gatekeeper and key point of contact across internal and external stakeholders
Prepare meeting materials, agendas, presentations, and documentation
Coordinate company events, leadership activities, and team initiatives
Participate in leadership discussions and contribute to broader business initiatives
Drive operational efficiencies and ensure priorities continue moving forward
Requirements
Proven experience as an Executive Assistant supporting senior leaders within fast-paced environments
Demonstrated ability to anticipate needs and operate proactively with minimal direction
Experience supporting highly driven, fast-moving executives
Strong organisational skills with the ability to manage competing priorities and changing demands
Exceptional communication skills with strong emotional intelligence and business maturity
Ability to confidently push back, influence, and challenge where appropriate
Highly organised with exceptional attention to detail
Professional, calm, adaptable, and solutions-focused approach
Previous experience within entrepreneurial, investment, property, startup, or high-growth environments will be highly regarded
How to Apply
Click
APPLY
or email your resume to
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📌 Executive Assistant (Melbourne)
🏢 Brook Recruitment
📍 Melbourne